Ambassador II Condominiums

Usually the minutes are posted as a file with a short summary. Several residents have commented that it would be easier to digest via RSS if the minutes were posted directly to the website so the board is making this change. The full contents of the minutes will not be posted to the website, but all the required monthly information will be. Residents will still receive a full copy of the minutes via postal mail.

Homeowners Forum
No homeowners were present at this month’s Homeowners Association meeting.

Treasurer’s Report For period ending August 31^st, 2007

Bank, Savings and Investment Accounts
Checking: $44,136.19
Insurance Reserve: $4,734.05
Replacement/Special Assessment CD:$ 215,758.85

Other Assets
Petty Cash: $100.00
Total Assets: $265,694.97

Committee Reports
Maintenance contractor
The Board has engaged Eric; formerly of Scotland’s Finest Painters; to be the building’s handyman. Due to his great work ethic and high quality of work while painting for Ambassador II, we are pleased to bring him on the books. He will be attending to all the ‘little details in the building that otherwise would go undone such as minor repairs, light bulb changes, painting, and other maintenance tasks. If you have a maintenance request for the common areas of the building, please contact the Board, and we will add it to Eric’s task list. Eric will also be the building’s on-call contact for emergencies 24 hours a day.

We will be engaging Robert (our prior handyman) to finish up some of the electrical work and will be keeping him in our speed dial for any major projects, but Eric will be replacing him for day-to-day maintenance tasks.

Bicycle racks
The Board has finalized the plans for installing a bicycle rack into the exercise/multipurpose room. A bike rack will be installed within the coming months, which residents will be able to use. For liability reasons all bikes must be registered prior to storage. We will be publishing an application form, which residents can fill out in order to get a small sticker to be applied to the frame of the bike prior to storage. Please be advised that storage of bikes in the multipurpose room is entirely at the residents risk. The Ambassador II Homeowners Association will take no liability or responsibility for damaged or stolen bikes. Please note that only registered bicycles will be permitted in the bike racks. All other property or unregistered bikes will be removed without notice.

For both the security of the stored bikes, as well as the appearances of the courtyard, we are currently investigating installing blinds on the exercise room windows. In addition we will be installing a new lock on the exercise room door. The lock will use the same key we are currently using for common area access, but will automatically lock when closed unlike the current lock.

Beautification
The beautification committee met further with Oriental Landscaping to discuss the south (Summit) side of the building. We are now collecting ideas and information, and will be putting together several proposals for the unit owners to vote on at the next Annual Homeowners Meeting.

Property Managers Report
The unit which was in collections with the Homeowners Association has satisfied the collection. However, the unit owner has not paid their dues this month so it seems likely we will end up back in collections with the unit owner again.

The unit owner which had repairs resulting from a roof leak has requested additional reimbursement for repairs. The Board is awaiting further documentation before considering their request.

The alley garage light was changed out with directional fixtures. This change has significantly increased the lighting in the alley without adding light pollution for unit owners.

The Board has approved additional lighting sources for the south walkway. By installing these additional lights, the south side of the building will have better lighting for increased security for the building. The lighting may take some time to install as electrical work will be needed to bring additional power to the southern side of the building.

Old Business
The new cleaning company is coming up to speed but has missed some key areas. The Board has collected a list of areas which need attention and will be bringing them to the cleaning contractors attention. If the cleaning contractor does not improve significantly, we will, yet again, be searching for a new provider.

New Business
There is was no new business discussed this month that was not covered in other areas of the minutes.

Meeting Adjourned: 8:15 PM

Next Meeting is November 12th, 2007 at 6:30pm in Unit E-406

The board met on Monday the 11th this month. There was extensive discussion regarding both adding lighting to the building exteriors as well as landscaping. The meeting minutes can be viewed by clicking here.

The annual homeowners meeting took place as usual on Wednesday, August 15th. The primary topics of discussion were the annual budget and landscaping. Please see the meeting minutes for more information. The 2007 annual homeownsers meeting’s minutes can be viewed by clicking here.

The board met this month on Monday the 13th. It has been a fairly quiet month again. We approved a new landscaping contractor, and discussed our cleaning contractor at length. We will be working with out cleaning crew to significantly improve the quality of service they are offering us.

The August 2007 board meeting’s minutes can be viewed by clicking here.

The board met this month on Monday the 9th. It has been a fairly quiet month – most of the activity pertained to gathering quotes from vendors for both our landscaping, north stairwell repair and janitorial services. The west building roof replacement has been scheduled for August.

Next month our annual homeowners meeting will be on Wednesday the 15th of August at 7:00PM in the exercise room. All residents and owners are encouraged to attend.

The July 2007 board meeting’s minutes can be viewed by clicking here. Our 2007-2008 annual budget has been posted to the documents page, and can be viewed by clicking here.

The board met as usual for the June 2007 HOA meeting. Of note our garage door for the Summit garage has been replaced and the new one is both stronger and lighter than the old version. We have scheduled our West Building roof replacement for July, and are collecting bids for a rebuild of the north stairwell.

The weather is getting warm and we would like to remind unit owners that we encourage the comfort of our residents via air conditioning units accepting that they meet certain restrictions to ensure the safety of our residents. Please read the minutes for details about air conditioners and our Rules and Regulations surrounding them.

The June 2007 board meeting’s minutes can be viewed by clicking here. Our 2007-2008 annual budget has been posted to the documents page, and can be viewed by clicking here.

The Homeowners Association board met this month on on Monday the 14th. The primary topic of discussion this month was repairs for the building. As most residents know, a visitor has damaged our garage door and we have Cressy door (our garage door contractor) working as quickly as possible to repair it. We will likely need to purchase a new door, but Cressy is hopeful that by the end of this week the door will be at least partially repaired. In the mean while we have significantly increased the number of security patrols to the building. Please be aware that until repairs are possible the Summit garage door will not be able to close and no valuables should be left in cars.

We are also in the process of receiving quotes to replace the roof on the West building. The roof is nearly due for replacement, and with the reoccurring leak in one unit a completely new roof is in order. The new roof falls under our standard operating budget.

On the topic of budgets the board has approved a 3% increase in homeowners dues for the 2008 fiscal year. This is 1% below the cost of inflation and will continue to provide for a healthy investment into our emergency reserves.

The May 2007 board meeting’s minutes can be viewed by clicking here.

The Homeowners Association board met this month on on Monday the 9th. Of note this month is upcoming carpet and window cleaning services, and further updates on getting new plants for the building. We have also formed a technology committee out of 2 board members and two residents of the building. We will be investigating fast shared internet access service, keyless entry systems, and other technology related enhancements to the building – please contact the board if you are interested in participating or offering opinions and ideas.

The April 2007 board meeting’s minutes can be viewed by clicking here.

The board met as usual on Monday the 12th this month. Please note that we will be cleaning and repainting garages on the 29th and 30th of this month. You will receive a written notice with instructions on when your car must be removed from the garage.

The March board meeting’s minutes can be viewed by clicking here.

The HOA board met on Monday the 12th this month. It was a fairly quick meeting – the only thing of note is that a car has been stolen out of the Summit garage – a garage door remote code change notice has been sent out and the code changed.

The February board meeting’s minutes can be viewed by clicking here.