Meeting minutes for October 2017 Board Meeting
https://ambassador2.com
Monday, October 9, 2017
President: Brien Sherman
Vice President: Kenny Long
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Jeanne Perrin (absent)
Association Manager: Jack Taylor
Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:37pm. The September 2017 minutes were approved as written.
Things to Always Remember
● GARAGE VEHICLE GATE: Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely (Rule 3.17).
● GARAGE OPENERS: Do not leave garage remotes in vehicles (Rule 4.10). When a vehicle is broken into, thieves usually take the remote, as it’ll be much easier for them to re-enter the garage for additional burglarizing.
● PARKING IN GARAGE: The dentist office spaces are not to be used after hours for guest parking. There is no guest parking in the garages. All parking spaces are assigned. Unauthorized vehicles may be towed without warning at owner’s risk and expense. Non-resident owners, please advise tenants.
● WATER SHUT-OFF VALVE: Every unit has a water shut-off valve located above the water heater. This valve will shut water off to your whole unit only.
● REGULAR UNIT INSPECTIONS: Owners not residing in their unit are strongly encouraged to inspect their unit on a regular basis, as tenants tend to not report damage to the unit. Non-resident owners who live out of the area are required by statute RCW 59.18.060(15) to have a local representative to protect their interests.
Treasurer’s Reports
● For period ending September 30, 2017. Bank, Savings and Investment Accounts
Checking: $34,287.39
Washington Federal Replacement / Special Assessment Reserve: $323,739.96
Sound Credit Union Savings: $127,497.18
Umpqua Bank 17-month CD: $238,571.41
Petty Cash: $100.00
Total Assets: $724,195.94
Committee Reports
● The Redwood Bar is scheduled to close November 16, 2017. A second phase to review the proposed project to replace the Redwood and the yellow and green houses by the Design Review Board is scheduled for October 25, 2017. The development will be a 76-unit mixed use 7-story structure with residential units over a commercial unit (#3024635). Here’s a website noting active Seattle developments: www.seattle.gov/dpd/shapingseattle/may.aspx .
Security
● Residential garage burglaries continue to occur. Non-resident owners, please discuss this continued security issue with tenants. This month we were hit again with package thefts and a car break-in. We strongly advise residents to never leave anything in lockers or vehicles that one does not wish to lose. Leaving valuables or even non-valuables in plain sight is an invitation for thieves. It is our individual responsibility to secure the building.
● Signs will soon be installed on the wall or fencing in front of each and every parking space. This sign will inform residents that the Association is not responsible for loss or theft of personal property from vehicles or lockers or from items left in the parking space.
Rules
● Please re-familiarize yourself with the Rules & Regulations, which may be easily found on the website.
● Recycling reminders : Our rules are identical to the City of Seattle’s recycling rules. An easy to read reminder is posted near the trash room door.
● Parking spaces may not be used for storage of anything other than a motorized vehicle (Rule 4.2).
Old Business
● Please secure Wi-Fi networks. There are a few non-residents who loiter outside the building and use the open Wi-Fi to access the Internet.
● The stucco report is still in review. We’re looking at contractors and working on a plan of repair implementation. As mentioned before, this project will be funded through our reserves.
● Water damage repairs have been completed in a lower x09 stack unit.
● Window washing and vent cleaning is complete. Unfortunately, the dates changed from 10/05 & 10/06 to 10/09 & 10/10 at last minute due to unforeseen circumstances. We apologize for any inconvenience.
New Business.
● Last month, water damage was discovered on the ceiling of an upper x09 stack unit. Investigation of the damage is underway.
● Soaked carpet was discovered on the first floor landing of the north stairs in the east building. The fire system sprinkler supply lines has been identified as the culprit. Repairs are underway.
● The year end audit of the Association is complete for our fiscal year ending on June 30, 2017. All is well and in good order.
● Mandatory fire alarm testing. At this time, we hope to have the inspection scheduled for early November 2017. Your Association’s secretary has volunteered to coordinate the inspection. Once we have a set date, we’ll send a notice to all unit owners. As mentioned in the previous minutes, the fire inspector will require access to all units to confirm the alarm horn is working properly in each unit. This means that the Board will need to coordinate entry into all 65 residential units and the commercial space. On the scheduled inspection date, please be home or schedule to have a representative available to allow access to your unit. Coordinating this inspection will be difficult. We apologize in advance for the inconvenience. We hope to give everyone sufficient advance notice. The inspection will be scheduled sometime during the typical workweek. If we don’t comply, we could be hit with fines or even have our occupancy permit revoked.
Meeting adjourned at 7:00pm.
Next Board meeting is scheduled for Monday, November 13, 2017 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not our mailing address)