Meeting Minutes for August 2022 Board Meeting
Ambassador II Condominium Board Minutes
Meeting was called to order at 6:32pm. The July 2022 minutes were approved as written.
Monday, August 08, 2022
| President: Jay Larson | Vice President: Jonathan Budiardjo | Secretary: Amy Zhu (absent) |
| Treasurer: Brian Heuston | Member at Large: Bryan Chow | Association Manager: Ashley Goodman (absent) |
Homeowners Forum
- No homeowners attended the meeting this month.
Treasurer’s Reports
- For period ending July 31, 2022
US Bank Checking: $90,339.47
WaFd Bank Replacement / Special Assessment Reserve: $253,037.94
Sound Credit Union Savings: $228,050.36
Umpqua Bank 12-month CD: $243,578.67
Petty Cash: $100.00
Total Assets: $815,106.44
Old Business
- Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
- Replacing the timer for the garage exhaust fan will be included in next year’s budget.
- Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
New Business
- Regarding the Member at Large position
- Brian C has volunteered for the position
- The board has voted unanimously to appoint Brian C as the new Member at Large
- Graffiti on Summit has been finally removed.
- A new spot is available on the bike rack due to a homeowner leaving. Jonathan to update bike records.
- It has been brought to the attention of the board that the meeting minutes are delayed being published to the website.
- Ambassador II is currently migrating to a new hosting solution. Brian H oversees the migration, which we aim to complete in the upcoming few weeks.
- Regarding Exercise room tax: What is this money being collected for?
- Jonathan to follow up with sending an email to the Washington tax office, to seek clarification on the situation
- The board will request an update from Property Concepts about this fee collected
- Regarding stairwell that needs to be painted:
- There is a lack of contractors that are willing to complete this overdue project. The board will assess the possibility of a painting party, where volunteers would each paint a small section.
- Homeless encampment near the condominiums were removed last week by the City.
- The board is monitoring the security situation
- Regarding failed windows in the common areas:
- Brian H will be removing failed window screens
- Broken seals will require a window replacement project. The board will assess once we receive the reserve study
- Regarding the reserve study, Jay has done a walk around with the assessor.
- The board will receive the Reserve study early September
- Regarding Elevator repairs
- The board has been contacted by the maintenance company that the property’s elevator needs refreshing, as the current model’s parts are no longer being widely produced
- Delaying the upgrade may increase future elevator maintenance periods, as parts will become scarce
- The board has voted unanimously to approve placing Ambassador II on the waiting list for TK Elevator
- Regarding Stucco Replacement
- East side of the building will need refacing done soon.
- The board discussed if there was a possibility of replacing the material while doing the refacing project
- The board will discuss this topic again with the additional details provided by the Reserve Study
- Regarding fire alarms and fire suppression.
- During the previous building maintenance, the general fire alarm for the x04 stack was damaged.
- Fire suppression in the garage requires fixing.
- Ashley to schedule repairs required for both items.
Committee Reports
- A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/.
- Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
- Fitness Room room equipment procurement remains on hold.
Security
- One vehicle was reported stolen in July, and several others broken into. A firm reminder to never store your remote keys in your car.
- Several locker break-in attempts reported in July. Please don’t store valuables in lockers.Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
- No package thefts were reported in July. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker.
Rules
- Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
- Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.
ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS
- Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
- Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
- Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.
Things to Always Remember
- MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
- PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
- WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.
Meeting adjourned at 7:24pm.
Next Board meeting is scheduled for Monday, September 12th, 2022 at 6:30pm in the Fitness Center.
Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)
Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.
To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.