Meeting minutes for February 2013 Board Meeting
Monday, February 11, 2013
Dale Hitsman – President
Brien Sherman – Vice President
Jay Heath – Treasurer
Shaun Ross – Secretary
Karen Henley – Member-At-Large
Jack Taylor – Association Manager
Homeowners Forum
No homeowners were present at the meeting.
Meeting was called to order at 6:31pm. The January 2013 minutes were approved as written.
Treasurer’s Report
For period ending January 31, 2013 Bank, Savings and Investment Accounts
Checking: $23,860.36
Washington Federal Replacement/Special Assessment Reserve CD: $279,027.13
Sound Credit Union Savings: $5,856.25
Sound Credit Union Replacement & Insurance Reserve CD: $155,059.42
Petty Cash: $100.00
Total Assets: $463,903.16
Committee Reports
No committee reports.
Old Business
We are still experiencing a minor water leak on a top floor deck of the east building. At this time, the source is unknown. Our contractor is narrowing down the possibilities.
A continued reminder, please wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage door and not the pedestrian door, please also wait for it to close before walking away from the building.
The planter box above the Howell Street sidewalk and between units 105 and 106 has been emptied of plant material. This planter will stay empty for the foreseeable future.
New Business
The Board will be transferring funds from our reserve account at Washington Federal to the reserve account at Sound Credit Union in order to stay within FDIC insurance limits.
Three more failed locks were replaced. Hopefully, this is the last.
There’s been a continuing noise complaint (loud music & language), which hasn’t been resolved. Fines have been assessed and will continue to be assessed until the noise has been lowered to a reasonable level. As we all know, the walls, floors, and ceilings in our building are thin. Please be considerate of your neighbors.
A few weeks back, we lost one alley tree due to root rot. We’ll ask our landscaper for their advice as to whether the existing trees are healthy or need replacing.
On Saturday (02/09) a dog perished by another dog. This is a sad situation that may have been prevented. Please keep ALL pets leashed and in your firm control while in public areas.
Both Ambassador boards (I & II) will hold a joint meeting in March to discuss items relating to both associations.
We have two ceiling can light fixtures in the east building in need of ballast replacement. We’ll wait until another one or two fail before replacing the fixtures. This is a cost savings measure.
Our fire alarms were tested in February. All systems are in working order.
We continue to find garbage (kitchen scraps, bookcases, pizza boxes, Styrofoam etc.) in the recycling bins. Please be sure to only place recyclables (cardboard, paper, aluminum cans, tin cans, glass, etc.) in the recycle bins and trash in the trash bins. IF IN DOUBT, THROW IT OUT! If we lose the recycle bins, our garbage bill will rise significantly.
We are looking into replacing the alley gate section of the fence, as it’s lifespan is coming to an end. This will be a summer 2013 project or a 2014 project.
Meeting adjourned: 7:30pm.
Next board meeting is scheduled for Monday, March 11, 2013 at 6:30pm in Unit E108