Ambassador II Condominiums

Ambassador II Condominium Board Minutes

https://ambassador2.com

Meeting was called to order at 6:32pm. The April 2021 minutes were approved as written.

Monday, May 10, 2021

President: Jay Larson	Vice President: Kenny Long (absent)	Secretary: Amy Zhu (interim)
Treasurer: Brian Heuston	Member at Large: Jeanne Perrin	Association Manager: Fletcher Morgan

Homeowners Forum

Two homeowners attended the meeting this month.

Treasurer’s Reports

For period ending April 30, 2021

US Bank Checking:          $35,083.40
WaFd Bank Replacement / Special Assessment Reserve:     $284,078.71
Sound Credit Union Savings:      $227,907.65
Umpqua Bank 12-month CD:      $242,709.48
Petty Cash:             $100.00
Total Assets:      $789,879.24

Old Business

• Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
• Spitting on the walls is not permitted. Please stop. If caught, fines will be assigned to unit owners.
• Our new landscaping contractor is doing a great job. We’re still working on getting a bid to repair or replace our irrigation system later this year.
• Resurfacing of the west building walkways and bridges may occur this year.
• Replacing the timer for the garage exhaust fan will be included in next year’s budget.

New Business

• The Annual Meeting is tentatively scheduled for July 14, and will be held in the courtyard like last year.
• A homeowner, Amy Zhu, has volunteered to take over the secretary position in a temporary capacity after the departure of Shaun Ross last month. A new Board secretary will be elected at the Annual Meeting.
• Electric vehicle charging stations will be discussed in the Annual Meeting. The Board is interested in collecting homeowner sentiment on whether this would be strongly desirable and what a proposal would look like.
• Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
• Please do not leave junk mail on the ledge in front of the mailboxes. A bin will be ordered for disposal of junk mail.
• Several water issues have been reported.
  • A roof leak above the x01 stack has been repaired; after further investigation, mold growth was discovered. Servicemaster has completed an initial survey and will return to finish the work and complete mold remediation, and let us know how extensive the damage is.
  • A bulge in the floor in 402 thought to be caused by an internal plumbing issue was found to be due to a fire suppression sprinkler leaking internally behind the wall. The pipe was patched and Servicemaster will be coming out to do immediate water mitigation. The HOA will be responsible for the emergency sprinkler repair and water mitigation work.
  • The Board has approved Steadfast to finish work in 113.
  • The Board has approved the drain cleaning project, currently scheduled at an annual cadence.
  • Due to an underestimation of gutter accessibility, the gutter repair project will need to be rebid accounting for the effort of building scaffolding.
• After reviewing options for security service providers, the Board has settled on GlobalProtect. We hope to have them begin patrolling the garage and the stacks this week if possible, with a focus on ensuring the security of the garage.
• Matthew has all the information needed for the Reserve Study and we hope to receive it within the week.
• We will share the cost of bags for the compost bins with Ambassador 1.
• We are continuing to request bids for pressure washing the courtyard and some vertical concrete walls.
• Window washing will be scheduled for the upcoming weeks. Property Concepts will send more concrete information to all homeowners when it is scheduled.
• We are looking to renegotiate our contract with Lincoln Towing so that homeowners are able to call them directly when someone is occupying their parking spot, rather than contacting the Board to contact the towing company. This is an action item for Brian.
• Further regarding landscaping, we will have the contractor send us a quote for removing the dead trees and bushes around the property. In the future, we may request quotes for adding bark or gravel to the beds around the walkways.

Committee Reports

• We are investigating the possibility of installing a package locker for package deliveries, including looking at different styles. The board will discuss further once we have received quotes.
• A homeowner has suggested the creation of a forum, such as a Facebook group, for communication among homeowners. The homeowner has set this up – https://www.facebook.com/groups/ambassador2seattle/.
• Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
• Fitness Room room equipment procurement remains on hold.
• Amazon has reached out to a homeowner regarding setting up a package locker. The homeowner will follow-up with the board with specifics.

Security

• No vehicle break-ins reported in April. However, we have received reports of several unsuccessful attempts.
• One locker break-in reported in April. Please don’t store valuables in lockers.
• No package thefts reported in April. Please pick-up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker.

Rules

• Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
• Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable. ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS
• Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
• Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.

Things to Always Remember

• MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
• PARKING IN GARAGE: The four (4) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
• WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.

Meeting adjourned at 7:39pm.

Next Board meeting is scheduled for Monday, June 14th, 2021 at 6:30pm in the Fitness Center.

Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)

Property Concepts / Fletcher Morgan: 206-935-7951 fletcher@propertyconceptsinc.net.

To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Fletcher.