Meeting minutes for October 2010 Board Meeting
Monday, October 11, 2010
Jack Taylor – Association Manager
Dale Hitsman – President
Brien Shermen– Vice President (absent)
Shaun Ross – Secretary
Jay Heath – Treasurer
Karen Henley– Member-At-Large
Homeowners Forum
No homeowners were present at this months meeting.
Meeting was called to order at 6:35pm. September’s minutes were approved as written.
Treasurer’s Report
For period ending September 30th, 2010
Bank, Savings and Investment Accounts
Checking 36,171.72
Insurance Reserve $4,766.79
Replacement/Special Assessment CD $200,035.92
Watermark CU Savings $126.36
Other Replacement Reserve CD $ 152,333.57
Petty Cash $100.00
Total Assets $ 394,506.52
Committee Reports
Security: No violations reported
Rules: No violations reported
Old Business
● The cradle for the handset at the main gate was finally replaced. We found a different company to service the intercom. The repairman also replaced the handset and other miscellaneous parts.
● Door knobs to all elevator lobby doors from the bridge walkway have been replaced.
● The fire extinguisher along with the glass panel outside one of the garage elevator lobby doors will be replaced soon.
New Business
● We’ll be scheduling our autumn window and vent cleaning for early November.
● The Board revised the verbiage to ‘Change of Occupancy’ section of the Rules to reflect that no move-in/move-out fees will be charged for moves between units. Please see the changes below.
● The independent auditor’s report was approved by the Board.
● A noise complaint from one homeowner to another was discussed. The parties will discuss how to resolve the issue.
● In regards to posting bills, please use the bulletin board for posts. Please refrain from taping messages to the walls.
Meeting adjourned: 7:19pm. Next meeting is November 9th, 2010 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association, 506 E Howell Street, Seattle, WA 98122
Rules and Regulations Section 11. CHANGE OF OCCUPANCY (Section 11.5 added. The complete Rules and Regulations document is available on our website.)
11.1 Owners must provide the name and contact information for all residents using the form provided by The Property Manager for this purpose. A resident is any person who stays in/occupies a unit for a period of more than 30 days in any calendar year. The owner must provide the Rules and Regulations document to all tenants. The most current Rules and Regulations document is available on our website.
11.2 A non-refundable $250.00 move-in/move-out-fee will be charged to a unit whenever there is a change in occupancy. This fee is required for any change in residents regardless of whether or not the unit is owner occupied. This fee will be deposited into the general operating budget and used to cover maintenance costs to common areas subject to extra use during the moving process.
11.3 Only one move-in/move-out-fee will be charged regardless of the number of people moving into a unit at any one given time.
11.4 This fee can be waived upon application to the Board if the Board determines that the fee will cause an undue hardship to the owner of the unit or the change of residents will not cause any additional wear and tear to the condominium or expense to the Association.
11.5 The Association will not charge move-in/move-out fees for any moves between units in the building or buildings. This rule does not exempt the owner from any other fees that are charged by The Property Manager or other entities if the owner sells one unit to purchase another in the same building or buildings.
11.6 All owners who choose to rent their units (to persons other than a related party) are strongly encouraged to screen potential tenants through a professional tenant screening service. The Property Manager can recommend a professional screening service to any homeowner who requests it. Screening potential tenants through such a service provides owners with information regarding an applicant’s credit history, rental history, employment history, and relevant court records. This information helps the owner make a more informed decision regarding tenants. The selection of a suitable and appropriate tenant shall be the sole responsibility of the owner.