Ambassador II Condominiums

Ambassador II Condominium Board Minutes

http://ambassador2.com

Meeting was called to order at 6:33pm. The July 2023 minutes were approved as written.

Monday, August 14, 2023

President: Vacant	Vice President: Jonathan Budiardjo	Secretary: Amy Zhu
Treasurer: Brian Heuston	Member at Large: Kate Guttridge (absent)	Association Manager: Ashley Goodman (absent)

Homeowners Forum

• No homeowners attended the meeting this month.

Treasurer’s Reports

• For period ending July 31, 2023

US Bank Checking:      $109,619.04
WaFd Bank Replacement / Special Assessment Reserve:      $276,397.09
Sound Credit Union Savings:      $228,164.43
Umpqua Bank 12-month CD:      $243,690.14
Petty Cash:             $100.00

Total Assets:      $857,970.70

Old Business

• Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
• Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
• The opt-in mailing list for Ambassador II-related announcements is now available. Please email board@ambassador2.com to be added to the list. 

New Business

• The Board will be posting a notice regarding the open position for the Board president.
• The Board is looking for someone to fill the role of building manager, who would be responsible for small tasks around the building like painting over graffiti, watering plants, changing lightbulbs, picking up trash, etc. We are exploring external options and internal options. If a homeowner was engaged, they would have a discount on the HOA dues. Concrete details to come, but please let us know if you are interested.
• The Board has decided on a bid to repair the 5th floor decks. The work should begin shortly.
• We are on schedule to repair the leaks in the garage by the fire sprinkler. Safety Team will be coming to get measurements, then fabricating and replacing the pipe components. When this happens, the water will be shut off to the building; we will provide advance notice.
• A homeowner has reported a new leak in the parking lot, which doesn’t appear to be related to the fire sprinkler system. We will get a bid to repair this.
• The ceiling tile repair is complete and looks good.
• As a reminder, do not let solicitors into the building. This is a safety concern. Anybody in the building should be escorted by someone who lives here.
• Several bikes on the bike rack have not been touched since the bike parking re-accounting two years ago. We will be removing these bikes. Jonathan will also be following up with people who have held bike spots for some time to see if they still need them.

Committee Reports

• A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/. 
• Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
• Fitness Room room equipment procurement remains on hold.

Security

• No vehicles reported stolen in July. A firm reminder to never store your remote keys in your car.
• No locker break-in attempts reported in July. Please don’t store valuables in lockers. Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
• No package thefts were reported in July. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker. 

Rules

• Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
• Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.

ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS

• Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
• Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
• Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.

Things to Always Remember

• MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
• PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
• WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.

Meeting adjourned at 7:30pm.

Next Board meeting is scheduled for Monday, September 11th, 2023 at 6:30pm in the Fitness Center.

Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)

Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.

To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.

Ambassador II Condominium Board Minutes

https://ambassador2.com

Meeting was called to order at 6:30pm. The June 2023 minutes were approved as written.

Monday, July 10, 2023

President: Jay Larson	Vice President: Jonathan Budiardjo	Secretary: Amy Zhu
Treasurer: Brian Heuston	Member at Large: Kate Guttridge (absent)	Association Manager: Ashley Goodman

Homeowners Forum

• No homeowners attended the meeting this month.

Treasurer’s Reports

• For period ending June 30, 2023

US Bank Checking:      $109,619.04
WaFd Bank Replacement / Special Assessment Reserve:      $264,390.41
Sound Credit Union Savings:      $228,154.74
Umpqua Bank 12-month CD:      $243,690.14
Petty Cash:             $100.00

Total Assets:      $845,954.33

Old Business

• Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
• Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
• The opt-in mailing list for Ambassador II-related announcements is now available. Please email board@ambassador2.com to be added to the list. 

New Business

• Jay’s term as President is ending and the position will be open as of the Annual Meeting. Thank you for your service on the Board, Jay, especially through the difficult transition period!
• Two vendors have provided bids for the 5th floor deck repairs. We are following up with the last vendor for the third bid.
• We have agreed to a bid to repair the ceiling tiles in the exercise room. Condensation around the pipes above the ceiling was causing water damage and so the pipe will be insulated and the ceiling repaired.
• Regarding the pipe leaks in the garage from the sprinkler system, the Board has agreed to the Safety Team’s bid. This repair will require the water to be shut off to the building, so plenty of notice will be given. We will be coordinating especially with the dentist for a date for this.
• Regarding water pooling in the courtyard, we have received one bid; another vendor declined to bid as they thought the amount of engineer work required would go beyond their expertise. The Board plans to have this as a discussion item at the Annual Meeting and proceed from there given the temperature of the Association.
• A resident has raised concerns about the integrity of the fence. As this does concern other homeowners who have their patios behind the fence, this will be another topic at the general meeting.
• We have obtained a schedule for the elevator work, which is set to begin in late September. The elevator will be out of use for some two weeks.
• It should be noted that Brian and Jay have taken on many miscellaneous tasks around the property, such as painting over graffiti, adjusting the courtyard timers, etc., but they cannot be expected to do this forever and it is outside the scope of their job. We will be bringing up the question of finding a suitable arrangement for a building manager to do these types of tasks at the annual meeting.
• We have been advised by the city that since Ambassador I is the contact listed for utilities, they should be the ones coordinating things such as oversized trash pickup, and have communicated this to them.

Committee Reports

• A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/. 
• Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
• Fitness Room room equipment procurement remains on hold.

Security

• No vehicles reported stolen in June. A firm reminder to never store your remote keys in your car.
• No locker break-in attempts reported in June. Please don’t store valuables in lockers. Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
• No package thefts were reported in June. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker. 

Rules

• Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
• Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.

ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS

• Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
• Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
• Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.

Things to Always Remember

• MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
• PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
• WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.

Meeting adjourned at 7:38pm.

Next Board meeting is scheduled for Monday, August 14th, 2023 at 6:30pm in the Fitness Center.

Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)

Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.

To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.