March 2008 HOA Board Meeting
Homeowners Forum
No homeowners were present at this months meeting.
Treasurer’s Report
For period ending February 29th, 2008
Bank, Savings and Investment Accounts
Checking $31,869.06
Insurance Reserve $4740.00
Replacement/Special Assessment CD $241,500.06
Other Assets
Petty Cash $100.00
Total Assets $279,175.82
We are back on budget this month with a receipt of past due assessments, plus recouping all costs and collection fees. April is the month that we collect shared assessments from the Ambassador I owners. This will put us solidly in the black for the rest of the fiscal year
Committee Reports
There were no committee reports this month.
Security
The second floor south stairwell door is still undergoing repairs. The repairs will be completed shortly – additional equipment is required to fix it.
We are having increased problems with transients around the building. If you see transients on or around our property please call the police immediately.
Rules
A unit was responsible for a number of rules violations during the month of February. These violations included safety, malicious damage, noise complaints, and potential legal liability to the building. Glass was thrown deliberately on common areas creating a significant safety risk to the building and HOA owned property on site. The unit owner has been sent a fine for the violations as well as a clean up fee for the broken glass.
The homeowner with recycling fines has again deferred their appearance before the board to discuss fines. This same unit has received noise complaints and a warning has been sent.
A unit has been experiencing noise problems with a nearby unit. We are working with the unit owner to determine the exact source of the noise to help put a stop to it.
Old Business
The elevator upgrades are in progress – we have samples of the materials available in the lobby. If you have an opinion as to which theme you like the best, please vote prior to the 21st.
We had another hot water heater leak in the building. Please check yours to ensure it is not too old – after 7 years hot water heaters often fail and the unit owner is responsible for all damages to their unit, the units of their neighbors, and any association owned property.
New Business
The Board has engaged a new cleaning service. Given the bad luck we have had with cleaning services we are engaging the service of an on site resident, who will be working on W2 basis for the building, and should improve overall building cleanliness.
Due to a lack of interest in the exercise equipment, the Board will be removing selected unused pieces of equipment in an effort to make room for more bicycle racks, which are being eagerly adopted.
The board will be purchasing a carpet cleaner to help our new cleaning crew tackle some problem areas. By spending a small amount of money in the short term, we hope to save thousands of dollars on new carpet in the long term.
The fence in the courtyard is loose and is in need of a fresh coat of paint. We will be tackling this issue in the coming months once it warms up enough to paint properly.
A unit owner has been working on their unit and their workers have left messes in the building. A notice about this failure to clean up construction debris has been sent to the unit owner.