Meeting Minutes for February 2023 Board Meeting
Ambassador II Condominium Board Minutes
Meeting was called to order at 6:31pm. The January 2023 minutes were approved as written.
Monday, February 13, 2023
| President: Jay Larson | Vice President: Jonathan Budiardjo (absent) | Secretary: Amy Zhu (absent) |
| Treasurer: Brian Heuston | Member at Large: Kate Guttridge | Association Manager: Ashley Goodman (absent) |
Homeowners Forum
- No homeowners attended the meeting this month.
Treasurer’s Reports
- For period ending January 31, 2023
US Bank Checking: $197,480.10
WaFd Bank Replacement / Special Assessment Reserve: $204,394.75
Sound Credit Union Savings: $228,107.85
Umpqua Bank 12-month CD: $243,629.73
Petty Cash: $100.00
Total Assets: $873,712.43
Old Business
- Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
- Replacing the timer for the garage exhaust fan will be included in next year’s budget.
- Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
New Business
- The board has approved the contract for Amor reconstruction from the units damaged in December.
- The board has approved the contract for water leak repairs in unit E-506.
- The board has approved proceeding with a lawsuit to foreclose the Association’s lien against E-409 for non payment of HOA dues.
- The board is continuing to work on collecting garage taxes from owners in Ambassador I.
- A new fine structure has been ratified.
- First offense – warning
- Second offense – $100
- Third offense – $250
- Future offenses – $500
- A date for the fire alarm inspection is being determined. Owners will be notified with two weeks notice.
- A date for the elevator replacement is being determined.
Committee Reports
- A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/.
- Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
- Fitness Room room equipment procurement remains on hold.
Security
- One unit owner reported their storage locker being broken into. Upon further investigation, there are at least 8 unsecured lockers, and many more with locks that are very easily removed or worked around (ex. Bending the latch). Please secure your locker with a secure lock that can’t be easily cut.
- There have been several reports of packages being stolen.
- No vehicles reported stolen in September. A firm reminder to never store your remote keys in your car.
- No locker break-in attempts reported in September. Please don’t store valuables in lockers. Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
- No package thefts were reported in September. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker.
Rules
- Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
- Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.
ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS
- Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
- Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
- Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.
Things to Always Remember
- MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
- PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
- WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.
Meeting adjourned at 7:20pm.
Next Board meeting is scheduled for Monday, March 13th, 2023 at 6:30pm in the Fitness Center.
Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)
Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.
To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.
Meeting Minutes for January 2023 Board Meeting
Ambassador II Condominium Board Minutes
Meeting was called to order at 6:32pm. The December 2022 minutes were approved as written.
Monday, January 9, 2023
| President: Jay Larson | Vice President: Jonathan Budiardjo | Secretary: Amy Zhu |
| Treasurer: Brian Heuston | Member at Large: Kate Guttridge | Association Manager: Ashley Goodman |
Homeowners Forum
- One homeowner attended the meeting this month.
Treasurer’s Reports
- For period ending December 31, 2022
US Bank Checking: $102,726.22
WaFd Bank Replacement / Special Assessment Reserve: $308,100.26
Sound Credit Union Savings: $228,098.16
Umpqua Bank 12-month CD: $243,619.38
Petty Cash: $100.00
Total Assets: $882,644.02
Old Business
- Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
- Replacing the timer for the garage exhaust fan will be included in next year’s budget.
- Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
New Business
- Kate has been appointed the new member-at-large by unanimous board vote. Welcome, Kate!
- A flooding incident in December affected many units in the west building. Currently, Servpro has been working on mitigation. The Board is still getting quotes for repairs for all the units affected, which includes coordinating with each unit owner, and we hope to expedite this process now that the holidays are over.
- We are reviewing our insurance documents for how payment will be handled.
- Speaking of insurance, the Board is reviewing documents and preparing to renew our insurance.
- The Board is continuing to pursue efforts to collect owed garage taxes from Ambassador I.
- We have confirmed that no taxes are owed on the exercise room. We will investigate whether this tax was ever paid.
- Bulger has fixed the alley garage door and added the astragal
- We have also provided Bulger with the information needed for them to estimate a quote for the fob conversion.
Committee Reports
- A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/.
- Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
- Fitness Room room equipment procurement remains on hold.
Security
- No vehicles reported stolen in December. A firm reminder to never store your remote keys in your car.
- No locker break-in attempts reported in December. Please don’t store valuables in lockers. Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
- No package thefts were reported in December. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker.
Rules
- Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
- Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.
ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS
- Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
- Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
- Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.
Things to Always Remember
- MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
- PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
- WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.
Meeting adjourned at 7:15pm.
Next Board meeting is scheduled for Monday, February 13th, 2022 at 6:30pm in the Fitness Center.
Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)
Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.
To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.