Ambassador II Condominiums

Meeting Minutes for October 2021 Board Meeting

Posted in Uncategorized by Brian Heuston on the October 22nd, 2021

Ambassador II Condominium Board Minutes

https://ambassador2.com

Meeting was called to order at 6:29pm. The September 2021 minutes were approved as written.

Monday, October 11, 2021

President:
Jay Larson		Vice President:
Jonathan Budiardjo		Secretary:
Amy Zhu
Treasurer:
Brian Heuston		Member at Large:
Jeanne Perrin		Association Manager:
Ashley Goodman

Homeowners Forum

  • One homeowner attended the meeting this month.

Treasurer’s Reports

  • For period ending September 30, 2021   

US Bank Checking:          $42,249.91
WaFd Bank Replacement / Special Assessment Reserve:      $255,950.20
Sound Credit Union Savings:      $227,955.43
Umpqua Bank 12-month CD:      $243,334.89
Petty Cash:             $100.00

Total Assets:      $769,590.43

Old Business

  • Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
  • Spitting on the walls is not permitted. Please stop. If caught, fines will be assigned to unit owners.
  • Resurfacing of the west building walkways and bridges may occur this year.
  • Replacing the timer for the garage exhaust fan will be included in next year’s budget.
  • Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.

New Business

  • The mirror in the lobby was bent when a delivery driver careened into it with a package. We are holding off on procuring a new set of mirrors in case we install a package locker.
  • Our callbox is back up and working now. Please contact Ashley Goodman to be added if you haven’t already. The programming of new numbers will be batched and done weekly.
    • The reason for unsupported non-206 numbers is because the landline connected to it does not support non-local calling. We are investigating the cost to allow calling (US) non-206 numbers.
    • Amazon Key for Business is installed and should be operating.
    • We will forward repair costs to Amazon shortly.
  • Our elevator maintenance company, TK Elevators, reported opened and discarded packaging (from packages stolen from our building and neighboring buildings) left in the elevator maintenance room. It’s unknown how this actor was able to gain access to the elevator room, but we plan to replace the locks to rooms where the elevator maintenance room key is stored.
  • We are paying 2-4 times more to Global Security what we used to pay Allied Universal. Were the security provided very effective, we would consider the safety of residents priceless; unfortunately, as of late, Global Security seems to have zero presence on our property and fail to provide incident reports (even for obvious things like graffiti). We are considering a potential new contract with Allied Universal and terminating our current contract, keeping in mind what level of service we need.
  • The towing company for our parking garage, Lincoln Towing, has only one authorized contact for towing who is still with us (Guy Roberts, the dentist). We will add some more board contacts.
  • It would be nice to have a list of all the outdoor lightbulbs and suppliers for them so we are prepared in case any lights burn out. One homeowner, Laurie, has agreed to help with this.
  • We are getting painting quotes for painting to finish up the restoration in W501 following water damage earlier this year.
  • We have signed Armata Construction for restoration in 112/113.
  • We have taken action to recover HOA dues from delinquent accounts.

Committee Reports

  • The Board will allocate some effort to moving our website and mail domain off our current hosting solution.
  • We are investigating the possibility of installing a package locker for package deliveries, including looking at different styles. The quote we received would be 11k for the installation fee; however, this is not something we have allotted for our 2021-2022 budget.
  • A homeowner has suggested the creation of a forum, such as a Facebook group, for communication among homeowners. The homeowner has set this up – https://www.facebook.com/groups/ambassador2seattle/. 
  • Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
  • Fitness Room room equipment procurement remains on hold.

Security

  • No vehicles were reported stolen in September. 
  • No locker break-ins reported in September. Please don’t store valuables in lockers.
  • Several package thefts were reported in September. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker. 

Rules

  • Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
  • Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.

ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS

  • Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
  • Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.

Things to Always Remember

  • MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
  • PARKING IN GARAGE: The four (4) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
  • WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.

Meeting adjourned at 7:30pm.

Next Board meeting is scheduled for Monday, November 8th, 2021 at 6:30pm in the Fitness Center.

Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)

Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.

To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.