Meeting Minutes for November 2021 Board Meeting
Ambassador II Condominium Board Minutes
Meeting was called to order at 6:34pm. The October 2021 minutes were approved as written.
Monday, November 8, 2021
| President: Jay Larson | Vice President: Jonathan Budiardjo | Secretary: Amy Zhu |
| Treasurer: Brian Heuston | Member at Large: Jeanne Perrin | Association Manager: Ashley Goodman |
Homeowners Forum
- No homeowners attended the meeting this month.
Treasurer’s Reports
- For period ending October 31, 2021
US Bank Checking: $32,766.20
WaFd Bank Replacement / Special Assessment Reserve: $262,959.07
Sound Credit Union Savings: $227,965.11
Umpqua Bank 12-month CD: $243,365.89
Petty Cash: $100.00
Total Assets: $767,156.27
Old Business
- Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
- Spitting on the walls is not permitted. Please stop. If caught, fines will be assigned to unit owners.
- Replacing the timer for the garage exhaust fan will be included in next year’s budget.
- Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
New Business
- Bulger is re-keying the paint room, elevator service room, and replacing a door handle around the property.
- A vehicle was broken into in one of the garages, leading to a stolen garage remote. Please do not leave remotes in cars for this reason. We have changed the code and a notice was mailed out about the new garage code. Future incidents will result in a fine.
- Our reimbursement from Amazon for the call box repairs is pending review from Amazon; we have sent them all the relevant documentation.
- We continue the investigation into how much cross-country calling would be for the landline servicing the call box. This is to enable registering non-local area codes for the call box. If we could pay a monthly surcharge to have cross-country calls, rather than a metered fee, we would be happy to move ahead.
- Due to the poor level of service provided by our security company relative to how expensive it is, our current security firm is being let go. The Board will follow up in this regard.
- Some of the lightbulbs on the breezeway went out, which Brian replaced. Notably, one of the lights has a broken enclosure, possibly causing the light to stay out. We will attempt inspection and repair, and engage an electrician if necessary.
- Some of the lights on the south stairway appear to be dimming. The Board will try to prepare some replacement lights before they die.
- Two outstanding accounts remain delinquent vis-a-vis HOA dues. One is being resolved through a wage garnishment; the other has not responded to any demand letters. We would like to proceed with a lawsuit to put a lien on the property in order to protect HOA interests.
- After a quote for the suit, the Board has unanimously agreed to proceed.
- We will be attempting to contact owners of abandoned bikes in the bike storage (i.e. bikes whose owners have left Ambassador II).
Committee Reports
- The Board will allocate some effort to moving our website and mail domain off our current hosting solution.
- We are investigating the possibility of installing a package locker for package deliveries, including looking at different styles. The quote we received would be 11k for the installation fee; however, this is not something we have allotted for our 2021-2022 budget.
- A homeowner has suggested the creation of a forum, such as a Facebook group, for communication among homeowners. The homeowner has set this up – https://www.facebook.com/groups/ambassador2seattle/.
- Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
- Fitness Room room equipment procurement remains on hold.
Security
- No vehicles were reported stolen in October. One vehicle break-in was reported and a garage remote was stolen.
- No locker break-ins reported in October. Please don’t store valuables in lockers.
- Several package thefts were reported in October. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker.
Rules
- Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
- Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.
ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS
- Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
- Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
- Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.
Things to Always Remember
- MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
- PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
- WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.
Meeting adjourned at 7:35pm.
Next Board meeting is scheduled for Monday, December 13th, 2021 at 6:30pm in the Fitness Center.
Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)
Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.
To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.