Ambassador II Condominiums

Monday, September 12, 2016
President: Brien Sherman
Vice President: Venus Chan (absent)
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla (absent)
Association Manager: Jack Taylor

Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:38pm. The August 2016 minutes were approved as written.

Treasurer’s Reports
● For period ending August 31, 2016.
Bank, Savings and Investment Accounts
Checking: $31,733.23
Washington Federal Replacement / Special Assessment Reserve: $231,121.36
Sound Credit Union Savings: $211,418.38
Umpqua Bank 17month
CD: $236,465.47
Petty Cash: $100.00
Total Assets: $710,838.44

Committee Reports
● No reports.

Security
● CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding away from the building or to your parking space (Rule 3.17), please wait for the Summit Ave garage gate to close completely.
● No reported locker breakins or vehicle breakins in August. Because of the continued rise in residential garage burglaries, we strongly advise residents to never leave anything you don’t wish to lose in lockers or vehicles. Leaving valuables or even nonvaluables in plain sight is an invitation for thieves. Nonresident owners,
please discuss this continued security issue with your tenants.
● No package thefts were reported in August. We continue to advise residents to consider having packages delivered to your workplace or other secure address. Delivery people are under no obligation to call your personal number. You should also pick up packages promptly. Packages left for extended periods could be considered abandoned.

Rules
● No shortterm tenants are allowed. Please see the accompanying document detailing two new rules (11.7 and 11.8) that have been added to the Rules & Regulations. The Declaration (10.4 and 10.5) has already stated ‘rental leases may not be less than 6months.’ These rules have been added to be more detailed and to list fines.
● Recycling reminders: There are a few residents who continually abuse recycling. The Board is sending warnings before assessing fines for the continual misuse of the recycling beginning with the frequent abusers. Fines are $100 per incident (Rule 3.10.2). Our recycling rules are identical to the City of Seattle recycling requirements.
● Please continue to pickup after your dog (Rule 10.5), consider using a Citronella collar to curb barking (Rule 10.3), keep dogs off balconies/decks when you’re not home (Rule 10.6), and please control their behavior when you are home. While in the common areas, dogs must be leashed at all times. Your neighbors will be appreciative. Fines will be and have been imposed for repeated violations.

Old Business
● The Association’s $10K insurance deductible has been assigned to the responsible units. We are working to insure these amounts are returned to the Association in a timely manner.
● The door at the bottom of the east building’s north stairwell will be replaced someday. The Board continues to search for a vendor to bid on this small project.
● Owners not residing in their unit are encouraged to inspect the unit on a regular basis. We have seen multiple instances in the last few years including an incident this month where tenants have not reported maintenance issues that have caused unnecessary and very expensive damage to units and common areas.
● We continue to search for a vendor to complete roof repairs. Construction in the city is at a fever pace and small projects like ours are least desirable for vendors. But no worries, the temporary repairs are still holding. We hope to have the repairs completed before the rain returns on a regular basis.
● Missing emergency contact information. Please contact Jack Taylor at Property Concepts to make sure he has current phone number(s), mailing address, and email address(es) for you and/or your tenant. His contact information is listed below. There are still several homeowners who have not contacted Property Concepts with current emergency contact information.

New Business
● The trash room gate has been replaced with a unit that will allow the gate to remain secure at all times. The refuse company will only have the gate open while they are emptying the containers.
● WATER SHUTOFF VALVE >>> Please be aware there is a water shutoff valve in every unit, which is located on the wall above the water heater. This valve will shut off the water to your entire unit until the individual appliance issue can be located and isolated. Each individual appliance should also have its own shut off valve.
● The Board has voted to increase the Association’s insurance deductible from $10K to $20K per incident for water damage claims. The deductible for all non-water damage claims will remain at $10K per incident. Per the 3rd Amendment to the Declaration, the atfault owner is responsible for the amount of the Association’s insurance deductible. Homeowners without insurance may be responsible for the entire damage bill. This change will take in effect in February 2017. Please see the accompanying document.
● Another leak has been reported to the Board. This leak was due to a toilet tank float not shutting off, which over time led to a wax seal failure. Please make sure your fixtures and appliances are sealed and working properly. The toilet in question was original equipment, which the Board has recommended replacing for many years.
● The previous water damage repairs have largely been completed.
● Window cleaning has been scheduled for Thursday & Friday, October 6th & 7th, 2016.
● The exterior repair of the west building on the east side of the x01 stack has been delayed. The homeowner and tenant have requested the delay. Scaffolding will be installed (near the Dentist office) later in the month to access the location.
● Our annual budget audit is complete. All is well.
● Resound Energy did a walk through of both buildings looking at our lighting fixtures. In the coming weeks, they will submit a quote to the Board to replace all the common area wall mounted and can fixtures in both buildings. We have no plans to do this immediately. (Look inside Ambassador I to see their recent LED lighting upgrade.)

Meeting adjourned at 7:12pm.
Next Board meeting is scheduled for Monday, October 10, 2016 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not mailing address)