Ambassador II Condominiums

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Ambassador II Condominium Board Minutes

https://ambassador2.com

Meeting was called to order at 6:32pm. The April 2023 minutes were approved as written.

Monday, May 8, 2023

President: Jay Larson	Vice President: Jonathan Budiardjo	Secretary: Amy Zhu
Treasurer: Brian Heuston	Member at Large: Kate Guttridge	Association Manager: Ashley Goodman

Homeowners Forum

• No homeowners attended the meeting this month.

Treasurer’s Reports

• For period ending April 30, 2023

US Bank Checking:      $112,618.21
WaFd Bank Replacement / Special Assessment Reserve:      $240,385.13
Sound Credit Union Savings:      $228,135.67
Umpqua Bank 12-month CD:      $243,659.43
Petty Cash:             $100.00

Total Assets:      $824,898.44

Old Business

• Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
• Replacing the timer for the garage exhaust fan will be included in next year’s budget.
• Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.

New Business

• The Board has received a bid for the water pooling in the courtyard. We are looking to get a second bid for the work.
• Regarding the fire alarm system in the x04 stack, it is our understanding that the problem has been fixed, but Fire Safety Pros flagged it as a concern as they were unable to fully test it due one of the units not allowing access during the fire alarm inspection.
• We have a bid for repairing the leaks in the sprinkler system in the garage. The work requires us to fully replace parts of the pipe. Likely, the water supply will have to be shut off when this work happens, so it may have to be scheduled quite far out from now.
• The county confirmed that the exercise room being labeled as a commercial unit was done when the building was constructed, after Cosmos divided the dentist space and the exercise room. The county has also advised that in order to change the status, we issue an amendment to the declaration, which will be presented and voted on by the association.
• MacLeod came out to inspect the door at the 2nd floor entry, which showed evidence of intrusion. For the time being, they have put deeper screws on the strike plates, which should prevent prying, and which the Board intends to do ourselves for all the doors. They are also putting together a bid for a new frame to replace the split frame,
• The Annual Meeting is tentatively scheduled for Wednesday, July 19th.
• The opt-in mailing list for Ambassador II-related announcements is now available on our website. Subscribe for email notices of public announcements pertaining to the building, such as window-washing, dryer vent cleaning, etc. notices. Note that the Board does not maintain this mailing list and will not subscribe or unsubscribe you.

Committee Reports

• A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/. 
• Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
• Fitness Room room equipment procurement remains on hold.

Security

• No vehicles reported stolen in March. A firm reminder to never store your remote keys in your car.
• No locker break-in attempts reported in March. Please don’t store valuables in lockers. Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
• No package thefts were reported in March. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker. 

Rules

• Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
• Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.

ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS

• Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
• Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
• Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.

Things to Always Remember

• MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
• PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
• WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.

Meeting adjourned at 7:29pm.

Next Board meeting is scheduled for Monday, June 12th, 2023 at 6:30pm in the Fitness Center.

Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)

Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.

To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.

Ambassador II Condominium Board Minutes

https://ambassador2.com

Meeting was called to order at 6:32pm. The March 2023 minutes were approved as written.

Monday, April 10, 2023

President: Jay Larson	Vice President: Jonathan Budiardjo	Secretary: Amy Zhu
Treasurer: Brian Heuston	Member at Large: Kate Guttridge	Association Manager: Ashley Goodman

Homeowners Forum

• One homeowner attended the meeting this month.

Treasurer’s Reports

• For period ending March 31, 2023

US Bank Checking:      $102,726.22
WaFd Bank Replacement / Special Assessment Reserve:      $308,100.26
Sound Credit Union Savings:      $228,098.16
Umpqua Bank 12-month CD:      $243,619.38
Petty Cash:             $100.00

Total Assets:      $882,644.02

Old Business

• Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
• Replacing the timer for the garage exhaust fan will be included in next year’s budget.
• Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.

New Business

• A homeowner brought up the water intrusion in the lobby as a source of concern. We will be reaching out to companies to get a drainage report and proceed from there.
• Our legal representation is in contact with the county to re-assign the parking lots to the owners of each unit, which should hopefully sort out the matter of garage taxes in the future.
  • We will also be asking them to rectify the classification of our exercise room as a commercial space (as it is not one). In the future, we should pay no taxes on the exercise room. 
• Invoices for garage taxes have been sent to Ambassador I residents.
• Fire Safety Pros has not responded to our request to repair their wiring job in the x04 stack. Thus, we’ve decided to contact the Safety Team instead to fix four small leaks in the sprinkler system in the garage.
• The repairs in units affected by the hot water failure in 203 should all have been completed, with only the roof of the gym outstanding.
• The Board will be engaging someone to come out and assess the condition of the fence, and give us a quote for replacing it. If the fence is rebuilt, we will be soliciting quotes for different fence styles for form, function, and safety considerations.
• We will soon be setting up an opt-in email distribution list on the Ambassador II website. This should allow anyone, owners and residents included, to subscribe or unsubscribe (managing their own subscription) and get notifications about window washing, water shutoffs, fire alarm testing, or other relevant notices. This mailing list will only contain information we would be comfortable posting publicly on the website. 

Committee Reports

• A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/. 
• Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
• Fitness Room room equipment procurement remains on hold.

Security

• No vehicles reported stolen in March. A firm reminder to never store your remote keys in your car.
• No locker break-in attempts reported in March. Please don’t store valuables in lockers. Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
• No package thefts were reported in March. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker. 

Rules

• Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
• Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.

ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS

• Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
• Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
• Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.

Things to Always Remember

• MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
• PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
• WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.

Meeting adjourned at 8:13pm.

Next Board meeting is scheduled for Monday, May 8th, 2023 at 6:30pm in the Fitness Center.

Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)

Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.

To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.