Meeting Minutes for September 2021 Board Meeting
Ambassador II Condominium Board Minutes
Meeting was called to order at 6:35pm. The August 2021 minutes were approved as written.
Monday, September 13, 2021
| President: Jay Larson | Vice President: Jonathan Budiardjo | Secretary: Amy Zhu |
| Treasurer: Brian Heuston | Member at Large: Jeanne Perrin | Association Manager: Ashley Goodman |
Homeowners Forum
- No homeowners attended the meeting this month.
Treasurer’s Reports
- For period ending August 31, 2021
US Bank Checking: $44,728.33
WaFd Bank Replacement / Special Assessment Reserve: $255,929.16
Sound Credit Union Savings: $227,946.06
Umpqua Bank 12-month CD: $243,304.89
Petty Cash: $100.00
Total Assets: $772,008.44
Old Business
- Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
- Spitting on the walls is not permitted. Please stop. If caught, fines will be assigned to unit owners.
- Resurfacing of the west building walkways and bridges may occur this year.
- Replacing the timer for the garage exhaust fan will be included in next year’s budget.
- Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
New Business
- Fletcher Morgan has left Property Concepts as of the end of August. Our new property manager is Ashley Goodman. Welcome, Ashley!
- Residents may have noticed that the gate call box has not been functioning for the past four weeks. This is a result of a botched Amazon Key for Business installation, performed by their technician. Our vendor for the box, Electro-Vox, came to replace the board to find that the replacement circuit board was faulty. They are rushing a new circuit board and should come by to install it shortly. We will forward the cost of the repair to Amazon for reimbursement and ask Electro-Vox to install the new Amazon Key for Business module to avoid any further issues.
- We are looking into making it possible for non-206 area codes to be added to the call box.
- Please continue to update us with your phone numbers for programming the call box.
- There has been trash regularly appearing outside the Howell St entrance. We have not been getting any reports from the security company about these. As a result, we will ask the security company for additional measures to ensure high standards.
- Further water damage was reported in units W102 and W103 due to a drainline leak in between the units. We will have Armata Construction come for a restoration bid and the cost will be footed by the Board.
- We have seen a lot of water damage recently. The Board is looking into proactive measures to assess and mitigate further damage.
- We’ve heard several complaints concerning the noise generated by the people outside Clay Apartments, particularly loud music and at night. Our first step is initiating contact with the apartment manager or other building administration at Clay.
Committee Reports
- The Board will allocate some effort to moving our website and mail domain off our current hosting solution.
- We are investigating the possibility of installing a package locker for package deliveries, including looking at different styles. The quote we received would be 11k for the installation fee; however, this is not something we have allotted for our 2021-2022 budget.
- A homeowner has suggested the creation of a forum, such as a Facebook group, for communication among homeowners. The homeowner has set this up – https://www.facebook.com/groups/ambassador2seattle/.
- Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
- Fitness Room room equipment procurement remains on hold.
Security
- No vehicles were reported stolen in August.
- No locker break-ins reported in August. Please don’t store valuables in lockers.
- No package thefts reported in August. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker.
Rules
- Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
- Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.
ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS
- Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
- Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
Things to Always Remember
- MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
- PARKING IN GARAGE: The four (4) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
- WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.
Meeting adjourned at 7:24pm.
Next Board meeting is scheduled for Monday, October 11th, 2021 at 6:30pm in the Fitness Center.
Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)
Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.
To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.