Meeting minutes for November 2013 Board Meeting
Monday, November 11, 2013
Brian Sherman President
Karen Henley – Vice President (absent)
Jay Heath – Treasurer
Shaun Ross – Secretary
Venus Chan – Member At Large (absent)
Jack Taylor – Association Manager
Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:34pm. The October 2013 minutes were approved as written.
Treasurer’s Report
For period ending October 31, 2013. Bank, Savings and Investment Accounts
Checking: $54,690.89
Washington Federal Replacement/Special Assessment Reserve CD: $276,976.35
Sound Credit Union Savings: $211,127.80
Petty Cash: $100.00
Total Assets: $542,895.04
Committee Reports
● No committee reports.
Old Business
● A CONTINUED REMINDER, please wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage gate and not the pedestrian door, please wait for the garage gate to close completely before walking away from the building or proceeding to the
elevator. All homeowners with tenants, please pass along this message to your tenants. It takes a village to keep our property and personal safety secure.
● If your window spring balances are in need of replacing, please contact Brian at Einar Johanson Insulation & Glass in Bitterlake (922 N 128TH St, Seattle, WA 98133; 2063624031; open Monday Friday). Part numbers are located on each spring balancer. These parts are very inexpensive and typically take about 1-2 weeks to arrive from the date of order. Replacement cost is owner’s responsibility.
● The manufacturing process of the antiloitering strips is now complete with the strips being delivered to the building a couple of weeks ago. Installation should begin within the next couple of weeks; weather permitting. We’ll start with the concrete walls near the garbage room, as this is where the loiterers reside in the wet months.
New Business
● Once again we have been dealing with a malfunctioning garage remote for the Summit garage which forces the gate to remain open. When this happens we must disconnect the remote opener, in order for the gate to close. When this happens you need to exit your vehicle and enter through the pedestrian door to press the
button that opens the gate. We’re sorry for the inconvenience. This is a reminder to please not leave your remote in your vehicle. We can only restart the remote opener when the defective garage door remote is replaced, removed, or the battery dies.
● The small leak from the ceiling of the alley garage is from the unit above. The unit owner has been notified of the leak. Repairs are the responsibility of the unit owner.
● An independent audit was performed on the Association’s books for the fiscal year ending June 30, 2013. The audit is available for viewing on our website.
● Our common area fire extinguishers will soon be replaced with recertified extinguishers. This must be done every six years per fire code.
Meeting adjourned: 7:00pm.
Next Board meeting is scheduled for Monday, January 13, 2014 at 6:30pm in Unit E108. There will be no December 2013 HOA meeting.
Meeting minutes for October 2013 Board Meeting
Monday, October 14, 2013
Brian Sherman President
Karen Henley – Vice President
Jay Heath – Treasurer
Shaun Ross – Secretary
Venus Chan – Member At Large (absent)
Jack Taylor – Association Manager
Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:35pm. The September 2013 minutes were approved as written.
Treasurer’s Report
For period ending September 30, 2013. Bank, Savings and Investment Accounts
Checking: $50,771.35
Washington Federal Replacement/Special Assessment Reserve CD: $271,573.75
Sound Credit Union Savings: $211,101.20
Petty Cash: $100.00
Total Assets: $533,546.30
Committee Reports
● No committee reports.
Old Business
● The fire panel has been upgraded to wireless monitoring, eliminating one of our three phone lines. We’ll be dropping this line soon.
● The 2013 Reserve Study has been completed and is available for all to view on our website. We are in very good standing with our reserves are 89.8% funded. This is rare for most condo associations. This is a positive number for both buyers and sellers. The Board is satisfied with our current rate of savings and will continue at current levels, adjusting only for inflation.
● A CONTINUED REMINDER, please wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage gate and not the pedestrian door, please wait for the garage gate to close completely before walking away from the building or proceeding to the elevator. All homeowners with tenants, please pass along this message to your tenants. It takes a village to
keep our property and personal safety secure.
● Recycling observations: about 70% of all boxes in the recycling bin contain non-recyclable items — styrofoam, packing peanuts, random pieces of metal and plastic. Around 40% of store bought plastic garbage bag contain food. Less than 10% of paper grocery bags contain food. So, please consider carefully what you place in recycling bins.
● Thank you fellow residents for continually contacting the police to report loiterers and other suspicious persons on our property. The Board continues to search for alternatives to prevent unwanted persons from loitering on and around the property.
● The manufacturing process of the antiloitering strips should be completed later this month with installation taking place later in the year. These steel strips will replace the failed antiloitering devices on the alley concrete walls near the garbage room and around the City Light vault.
New Business
● A minor roof leak on the West building has been repaired.
● An electrical problem in the fitness center / bike storage room has been repaired.
● There’s a small leak from the ceiling of the alley garage, which we are looking into. It appears to be coming from the x12 stack of units.
● 10 additional Ambassador 1 limited access keys have been sent to the Ambassador 1 Board; bill for these keys has been sent as well.
● If your window spring balances are in need of replacing, please contact Brian at Einar Johanson Insulation & Glass in Bitterlake (922 N 128TH St, Seattle, WA 98133; 2063624031; open Monday Friday). Part numbers are located on each spring balancer. These parts are very inexpensive and typically take about 1-2 weeks to arrive from the date of order.
Meeting adjourned: 7:00pm.
Next Board meeting is scheduled for Monday, November 11, 2013 at 6:30pm in Unit E108
Ambassador II Condominium Homeowners Association: 506 E Howell St., Seattle, WA 98122
Meeting minutes for September 2013 Board Meeting
Monday, September 9, 2013
Brian Sherman – President
Karen Henley – Vice President
Jay Heath – Treasurer
Shaun Ross – Secretary
Venus Chan – Member-At-Large
Jack Taylor – Association Manager
Homeowners Forum
Two homeowners were present at the meeting this month.
Meeting was called to order at 6:37pm. The August 2013 minutes were approved as written.
Treasurer’s Report
For period ending August 31, 2013.
Bank, Savings and Investment Accounts
Checking: $55,746.74
Washington Federal Replacement/Special Assessment Reserve CD: $266,170.40
Sound Credit Union Savings: $211,101.20
Petty Cash: $100.00
Total Assets: $533,118.34
Committee Reports
No committee reports.
Old Business
Notice: Please complete and return (via mail or email) the emergency contact form, which was included in the July’s minutes, to Property Concepts. This form is necessary especially for the non-owner occupied units. Please respond even if there has been no change with your current contact information. Thank you.
Carpet cleaning in the east building was completed on Thursday, August 22nd.
A CONTINUED REMINDER, please wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage gate and not the pedestrian door, please wait for the garage gate to close completely before walking away from the building or proceeding to the elevator. All homeowners with tenants, please pass along this message to your tenants. It takes a village to keep our property and personal safety secure.
The 5th-floor deck repair is complete.
Recycling continues to improve as residents are taking better care to recycle properly. Reminder: Pizza boxes are not recyclable as they are considered contaminated; especially if there is still pizza in them! Please dispose of as garbage.
Thank you fellow residents for continually contacting the police to report loiterers and other suspicious persons on our property. The Board continues to search for alternatives to prevent unwanted persons from loitering on and around the property.
New Business
The selection of the Board officers positions was completed at the beginning of the meeting.
Window and vent cleaning is due to be scheduled in October. Once the dates have been selected with the contractor, we’ll mail notices to all homeowners.
Our annual fire sprinkler system test discovered a leaking pipe in the east building’s north stairwell. This pipe has since been repaired and pressure tested.
The fire panel has been upgraded to wireless monitoring, eliminating one phone line.
There’s been another leak. This time is was from a broken water heater. As a continued reminder, please check your water heater. If it says Bradford & White as the manufacturer, these water heaters are likely original units that date back to 1991 or 1992. Repair of the water damage is the responsibility of the unit owner above those affected. No Association funds will go towards these repairs.
This past week, water damage was discovered in a closet of a unit in the east building. The damage was inspected by our contractor and repairs will commence shortly. The Association will take responsibility for the repairs since it was a shared drain line located within a common wall.
The 2013 Reserve Study has been completed. We are in very good standing with our reserves are 89.8% funded. This is rare for most condo associations. This is a positive number for both buyers and sellers. The Board is satisfied with our current rate of savings and will continue at current levels, adjusting only for inflation.
The Board discussed an anti-loitering proposal by a fellow Board member and approved the proposal. These steel strips will replace the failed anti-loitering devices on the alley concrete walls near the garbage room and around the City Light vault. The strips must be fabricated. Installation will take place late this year at the earliest.
Meeting adjourned: 7:22pm.
Next Board meeting is scheduled for Monday, October 14, 2013 at 6:30pm in Unit E108
Ambassador II Condominium Homeowners Association: 506 E Howell St., Seattle, WA 98122
2013 Annual Homeowner Meeting Minutes
2013 Annual Homeowner Meeting Minutes
Meeting was called to order at 7:00pm on Wednesday, August 14, 2013.
Introduction and SignIn:
● Counting the number of persons present and the number of proxies, a total 25 persons attended, such number constitutes a quorum.
● The proof of meeting notice was provided to all attendees.
● The IRS form 70604 was read aloud by the Treasurer as per federal law.
● The 2012 annual meeting minutes were approved as written by the membership.
Financial Report:
● The Treasurer presented budget highlights from the previous fiscal year. He also presented the 2013/2014 annual budget for approval by the membership. Dues were increased by 3.5% over the previous year due mainly to insurance and utility increases.
● The annual budget was approved by the membership as presented.
● Significant repairs and upgrades funded by our Reserves for the 2012/2013 year included re-shingling the east building’s peaked roof and a couple 5th floor deck repairs.
Old Business:
● The Board would like to remind all homeowners to replace all original water heaters, water supply valves and toilets. As a general rule if your water heater says BradfordWhite on the side, it’s likely the original equipment. If the water valves and supply lines to your sinks, toilet(s), and dishwasher are gray plastic, they are most likely original too. We also urge everyone to check and change washing machine hoses every 5 years; braided hoses can last a decade. The Board strongly urges residents to pay close attention to toilets. Several instances of spontaneous tank cracks over the years have been reported. If your toilet says “CRANE”, it’s also likely original equipment. Aged equipment may fail without warning causing significant water damage to your unit as well as to the units around and below yours.
● A water damaged suspended ceiling tile was replaced in the exercise/bike storage room after repairs were completed to the x04 stack of units, however. A new leak appeared in this stack to where another ceiling tile needs to be replaced. The Board will work on replacing this tile as well.
New Business:
● Nomination and election of Board members. Three positions were open due to term expiration. The membership placed three (3) names for nomination and reelected Shaun Ross and Karen Henley to the Board. Venus Chan was elected to her first term.
● Our annual Reserve Study is scheduled for completion around the end of August for the 20132014 fiscal year. We anticipate the study to increase our very good standing above 84% funding of our total reserve needs. This is well above the average for comparable associations.
● A member voiced his concern about the increase in HOA dues. The President and other members provided reasons for the increase and why we keep adding to our reserves.
● Homeowners and tenants need to pay better attention to what can be recycled. There are notices posted near the dumpsters for reference and on City of Seattle’s website. If we lose our recycling containers, our garbage bill will rise dramatically.
Meeting was adjourned at 8:05pm.
Meeting minutes for August 2013 Board Meeting
Monday, August 12, 2013
Dale Hitsman President
Brien Sherman – Vice President
Jay Heath – Treasurer
Shaun Ross – Secretary
Karen Henley – MemberAtLarge (absent)
Jack Taylor – Association Manager
Homeowners Forum
● Two homeowners were present at the meeting this month.
Meeting was called to order at 6:45pm. The July 2013 minutes were approved as written.
Treasurer’s Report
For period ending July 31, 2013. Bank, Savings and Investment Accounts
Checking: $60,546.32
Washington Federal Replacement/Special Assessment Reserve CD: $260,768.23
Sound Credit Union Savings: $211,101.20
Petty Cash: $100.00
Total Assets: $532,515.75
Committee Reports
● No committee reports.
Old Business
● Notice: Please complete and return (via mail or email) the emergency contact form included in the previous month’s minutes to Property Concepts. This form is necessary especially for the nonowner occupied units. Please respond even if there has been no change with your current information. Thank you.
● The annual Association meeting of homeowners was held this past Wednesday, August 14th.
● A CONTINUED REMINDER, please wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage gate and not the pedestrian door, please wait for the garage gate to close completely before walking away from the building or proceeding to the elevator.
● The damage from the water leak in the east building common area has been repaired. Please, please double check all your faucets (dishwasher, clothes washer, sinks, and toilets) to see if they are metal. If they are not, please have them replaced as soon as possible. The gray plastic faucets are original and may fail when
you least expect.
● Our contractor is repairing one of the last 5th floor decks. It appears that this deck in particular was incorrectly built.
● We are still waiting to have our new fire alarm transmitter installed. There is no further update at this time.
● Recycling continues to be a problem, but residents are taking better care to recycle properly. Reminder: Very little packing that comes inside shipping boxes is recyclable. Styrofoam of any kind, packing peanuts of any kind, and air bags should be thrown in the trash. Paper and cardboard is recyclable. Cardboard boxes should be flattened before recycling.
● Thank you fellow residents for contacting the police regarding noise levels of the Redwood and for reporting loiterers on our property. The Board continues to search for alternatives to prevent unwanted persons from loitering on and around the property.
New Business
● Carpet cleaning has been scheduled for Thursday, August 22nd in the east building.
● There seems to be an uptick of drug trafficking and drug use on and around the buildings. Please contact 911 right away if you observe suspicious behavior. The main problem areas are the Howell Street steps, the City Light vent at the SE corner of the east building, and the area near the garbage room.
● No smoking signs have been installed in the garages in response to people smoking in both garages.
● The standpipe was installed late last month. This past week, we have received our standpipe certification.
● There have been a few dogs barking constantly in the building. Please control your barking dogs with, as their barking is disturbing to your neighbors. Residents have found that a Citronella collar has been an effective control measure.
● Washington Alarm has finally completed their connection to our building to supply alarm monitoring service that CenturyLink has suddenly discontinued.
Meeting adjourned: 7:20pm.
Next board meeting is scheduled for Monday, September 9, 2013 at 6:30pm in Unit E108
Ambassador II Condominium Homeowners Association: 506 E Howell St., Seattle, WA 98122
( https://ambassador2.com)
Property Concepts/Jack Taylor: 206-935-7951
Meeting minutes for July 2013 Board Meeting
Monday, July 08, 2013
Dale Hitsman President
Brien Sherman – Vice President
Jay Heath – Treasurer Shaun Ross – Secretary
Karen Henley – Member At Large
Jack Taylor – Association Manager
Homeowners Forum
● One homeowner was present at the meeting this month.
Meeting was called to order at 6:35pm. The June 2013 minutes were approved as written.
Treasurer’s Report
For period ending June 30, 2013. Bank, Savings and Investment Accounts
Checking: $52,141.60
Washington Federal Replacement/Special Assessment Reserve CD: $255,368.89
Sound Credit Union Savings: $211,074.89
Petty Cash: $100.00
Total Assets: $518,685.38
Committee Reports
● No committee reports.
Old Business
● Pressure washing has been scheduled for Thursday, July 18th and will include cleaning the bridges, walkways, stairs, and courtyard and other areas as time permits.
● The annual Association meeting of homeowners is fast approaching. Please mark your calendars for 7pm Wednesday, August 14th. As always, we’ll meet in the exercise / bike storage room. This is a BYOC (bring your own chair) event. Notices will be mailed to all homeowners shortly.
● We’re getting closer to obtaining our standpipe certification. On Monday, July 15th, the contractor will use radar to “see” through the concrete for any possible obstructions. Once that’s all clear, they’ll drill through the courtyard concrete floor into the garage below. This project should be complete before autumn.
● A CONTINUED REMINDER, please wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage gate and not the pedestrian door, please wait for the garage gate to close completely before walking away from the building or proceeding to the elevator.
● Another reminder, please be aware that our building’s walls, floors, and ceilings are thin. So please be considerate of your neighbors.
● Our contractor is looking into the possible deck coating problem on one of the top floor decks. There is no update at the time of the monthly meeting.
● Recycling continues to be a problem, but residents are taking better care to recycle properly. Reminder: bread bags and bags for many other food items should not be recycled, even though they have the recycle symbol. They are considered contaminated.
New Business
● Accompanying these minutes is an emergency contact form we’re asking all homeowners to complete and return to Property Concepts via email or letter. This form is necessary especially for the nonresident owners. This past month, we had two incidents where the Association Manager needed emergency contact with the unit owner, but he didn’t have their current contact information. Please respond even if there is no change to your current information. Thank you.
● There have been more locker breakins in the Summit garage. If you have a storage unit in this garage, we suggest you check the contents of your storage unit. The Board suggests residents not store any valuables in the lockers. We believe the thieves are entering the garage after a resident exits or enters the garage gate and drives away or to their parking space. We are all responsible in keeping the buildings secure.
● There’s been a water leak in the east building. It appears that one of the original gray plastic valves failed. The water damage is limited and will cost the Association no money. The repairs are the responsibility of the unit owner with the leaking water line.
● The annual carpet cleaning has been postponed due to the water leak on the 2ND floor to the 1ST floor. Once repairs have been completed, we’ll reschedule the carpet cleaning in the east building.
● Our security company reported an incident in the early morning hours of a pair of drunks on the Summit Avenue side of the building. The suspects reported to the security guard that someone was throwing eggs at them. They wanted access to the building to confront the resident. Of course, the security guard didn’t authorize their access.
● The Board has been notified of someone tossing beer cans from the West building at passersby on the Summit Avenue sidewalk. It’s against the Association Rules & Regulations to throw objects from the building. Not to mention, tossing objects at passersby is an assault on them and is illegal. There’ll be a stiff penalty once the person or persons have been identified.
● Thank you for those of you who’ve been contacting the police regarding the noise levels of the Redwood as well as reporting loiterers on our property. As you know, we continue to have problems with people on all sides of the buildings. If you see suspicious activity, please report it to the police. The Board continues to search for alternatives to prevent unwanted persons from loitering around the property.
● Reminder: The “No Smoking in the common areas or garage” rule is not limited to tobacco products! Please inform or remind your tenants of this rule.
Meeting adjourned: 7:15pm.
Next board meeting is scheduled for Monday, August 12, 2013 at 6:30pm in Unit E108
Ambassador II Condominium Homeowners Association: 506 E Howell St., Seattle, WA 98122
Meeting minutes for June 2013 Board Meeting
Monday, June 10, 2013
Dale Hitsman President (absent)
Brien Sherman – Vice President
Jay Heath – Treasurer
Shaun Ross – Secretary
Karen Henley – MemberAtLarge (absent)
Jack Taylor – Association Manager
Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:32pm. The May 2013 minutes were approved as written.
Treasurer’s Report
For period ending May 31, 2013. Bank, Savings and Investment Accounts
Checking: $39,546.91
Washington Federal Replacement/Special Assessment Reserve CD: $250,105.07
Sound Credit Union Savings: $211,074.89
Petty Cash: $100.00
Total Assets: $500,826.87
Committee Reports
● No committee reports.
Old Business
● The 20132014 Operating Budget has been reviewed, discussed, and approved by the Board. The budget has increased by 3.5%. This increase will take effect with the HOA dues due on July 1, 2013, which is the beginning of our fiscal year. All homeowners have been notified of the new dues amount per unit. Coupon books have been mailed as well.
● The summer project of replacing a portion of the alley fencing and the gate has pretty much been completed. The caulking project is still in the works. We’re waiting for a long stretch of warm dry days in order for the caulking to dry.
● A continued reminder, PLEASE wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage door and not the pedestrian door, please wait for the garage gate to close completely before walking away from the building.
● Another reminder, please be aware that our walls, floors, and ceilings in the building are thin. Please be considerate of your neighbors.
● The latest recycling brochure from the City reminds us that coffee cups and all cans, bottles, and recyclable food trays must be rinsed before recycling, We are also reminded that recycling should not be bagged, but emptied loose into the dumpsters, except that plastic bags and shredded paper
should be put into clear plastic before recycling.
● The elevator door is still awaiting replacement of a motion sensor, but temporary repairs are holding. If you experience the door not closing properly, please report it to the Board.
● Summer is upon us. With windows being open, please be considerate of your neighbors and keep noises (TVs, stereos, radios, alarm clocks, etc) down especially in the evening.
New Business
● We’ll have another pressure washing session coming soon to clean the bridges, walkways and courtyard. This will probably take place in late June or early July.
● Our annual Association meeting of homeowners is fast approaching. Please mark your calendars for 7pm Wednesday, August 14TH. As always, we’ll meet in the exercise / bike storage room. This is a BYOC (bring your own chair) event.
● We’ve discovered a potential problem with a deck coating on one of the large decks on top of the east building. Our contractor will inspect the situation and make repairs as needed.
● The Board has approved a proposal from Washington Alarm to install, monitor, and maintain our fire alarm notification system. Even though this is an unexpected expense, we anticipate this project to save the Association money in the long run.
● We’re still working on obtaining our standpipe certification in the coming months with a proposal to extend the standpipe through the courtyard concrete floor into the garage below. We are currently wait for bids on concrete drilling.
Meeting adjourned: 7:05pm.
Next board meeting is scheduled for Monday, July 8, 2013 at 6:30pm in Unit E108
Ambassador II Condominium Homeowners Association: 506 E Howell St., Seattle, WA 98122 ( https://ambassador2.com)
Meeting minutes for May 2013 Board Meeting
Monday, May 13, 2013
Dale Hitsman President
Brien Sherman – Vice President (absent)
Jay Heath – Treasurer Shaun Ross – Secretary
Karen Henley – MemberAtLarge
Jack Taylor – Association Manager
Homeowners Forum
● A homeowner was present at the meeting.
Meeting was called to order at 6:34pm. The April 2013 minutes were approved as written.
Treasurer’s Report
For period ending April 30, 2013. Bank, Savings and Investment Accounts
Checking: $34,961.36
Washington Federal Replacement/Special Assessment Reserve CD: $244,843.93
Sound Credit Union Savings: $211,074.89
Petty Cash: $100.00
Total Assets: $490,980.18
Committee Reports
● No committee reports.
Old Business
● A continued reminder, PLEASE wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage door and not the pedestrian door, please wait for the garage gate to close completely before walking away from the building.
● Another reminder, please be aware that our walls, floors, and ceilings in the building are thin. Please be considerate of your neighbors.
● Although much improved over previous months, we continue to find garbage (kitchen scraps, bookcases, pizza boxes, Styrofoam etc.) in the recycling bins. Please be sure to only place recyclables (cardboard, paper, aluminum cans, tin cans, glass, etc.) in the recycle bins and trash in the trash bins. IF IN DOUBT, THROW IT OUT! If we lose the recycle bins, our garbage bill will rise significantly.
New Business
● Our 2013/2014 Operating Budget has been reviewed, discussed, and approved. The budget will increase by 3.5%. This increase will take effect with the HOA dues due on July 1, 2013, which is the beginning of our fiscal year.
● Our summer repair and improvement projects are underway. They are: 1) Caulking of the landings on north side of the east building. 2) Caulking of the commercial space windows. 3) Replacing and moving of the alley fence and gate (north section).
● In the first part of May tenants reported issues with the elevator door not closing properly. The service person has been out twice to repair it. Our issue is a defective and obsolete safety device that prevents the door from closing when a person or object is in the way. Our service technicians have made temporary repairs and are submitting a proposal for permanent repairs. In the meantime, if you experience the door not closing issue, please report it. We anticipate upgrades will be made
not later than the end of June.
● A vehicle was towed from the Summit garage for parking in a space that wasn’t theirs to use.
● The afternoon fire alarm that occurred on 05/09/2013 was caused by unattended food on the stove.
● Summer is upon us. With windows being open, please be considerate of your neighbors and keep noises (TVs, stereos, radios, alarm clocks, etc) down especially in the evening.
● We’ll have another pressure washing session coming soon to clean the south and west sides of the garage level of the east & west buildings. This will probably take place in June sometime.
● Our annual Association meeting of homeowners is fast approaching. Please mark your calendars for 7pm Wednesday, August 14TH. As always, we’ll meet in the exercise / bike storage room. This is a BYOC (bring your own chair) event.
Meeting adjourned: 7:21pm.
Next board meeting is scheduled for Monday, June 10, 2013 at 6:30pm in Unit E108
Ambassador II Condominium Homeowners Association: 506 E Howell St., Seattle, WA 98122
Meeting minutes for April 2013 Board Meeting
Monday, April 8, 2013
Dale Hitsman President
Brien Sherman – Vice President
Jay Heath – Treasurer
Shaun Ross – Secretary
Karen Henley – MemberAtLarge
Jack Taylor – Association Manager
Homeowners Forum
● A new homeowner was present at the meeting. Welcome!
Meeting was called to order at 6:35pm. The March 2013 minutes were approved as written.
Treasurer’s Report
For period ending March 31, 2013 Bank, Savings and Investment Accounts
Checking: $27,998.07
Washington Federal Replacement/Special Assessment Reserve CD: $229,155.12
Sound Credit Union Savings: $55,856.25
Sound Credit Union Replacement & Insurance Reserve CD: $158,059.42
Petty Cash: $100.00
Total Assets: $471,168.36
Committee Reports
● No committee reports.
Old Business
● Both Ambassador Boards (I & II) met for a joint meeting on March 19th. We discussed crime prevention recommendations from the SPD, garbage/recycling problems, and a few other items.
● A continued reminder, please wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage door and not the pedestrian door, please also wait for it to close before walking away from the building.
● The Board has transferred funds from our reserve account at Washington Federal to the reserve account at Sound Credit Union. This transfer has been reflected in the April financials.
● Another reminder, please be aware that all of our walls, floors, and ceilings in the building are thin. Please be considerate of your neighbors.
● Although much improved over previous months, we continue to find garbage (kitchen scraps, bookcases, pizza boxes, Styrofoam etc.) in the recycling bins. Please be sure to only place recyclables (cardboard, paper, aluminum cans, tin cans, glass, etc.) in the recycle bins and trash in the trash bins. IF IN DOUBT, THROW IT OUT! If we lose the recycle bins, our garbage bill will rise significantly.
New Business
● A homeowner found a suspicious guy wandering the lower level of the Summit Ave garage. The police were called. Officers arrived in about 5 minutes. The guy was located and was known to the officers. The police looked at all cars and found no damage. This is a reminder to everyone, please contact the police if you find someone suspicious wandering in the garage.
● Next month the Board will be discussing next year’s projected budget.
● The Board is looking into creating a third account for our reserves before the end of the year.
Meeting adjourned: 7:25pm.
Next board meeting is scheduled for Monday, May 13, 2013 at 6:30pm in Unit E108
Ambassador II Condominium Homeowners Association: 506 E Howell St., Seattle, WA 98122
Meeting minutes for March 2013 Board Meeting
Monday, March 11, 2013
Dale Hitsman President
(absent) Brien Sherman – Vice President (absent)
Jay Heath – Treasurer Shaun Ross – Secretary
Karen Henley – Member At Large
Jack Taylor – Association Manager
Homeowners Forum
● No homeowners were present at the meeting.
Meeting was called to order at 6:33pm. The February 2013 minutes were approved as written.
Treasurer’s Report
For period ending February 28, 2013 Bank, Savings and Investment Accounts
Checking: $27,372.19
Washington Federal Replacement/Special Assessment Reserve CD: $284,308.77
Sound Credit Union Savings: $5,856.25
Sound Credit Union Replacement & Insurance Reserve CD: $155,059.42
Petty Cash: $100.00
Total Assets: $472,696.63
Committee Reports
● No committee reports.
Old Business
● The leak in one of the 5th floor decks has been repaired. The contractor is now double checking the repair with the rain scheduled for this week. If all is good, they’ll start the interior repairs.
● A continued reminder, please wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage door and not the pedestrian door, please also wait for it to close before walking away from the building.
● The Board has transferred funds from our reserve account at Washington Federal to the reserve account at Sound Credit Union. This transfer will be reflected in the March financials.
● Both Ambassador Boards (I & II) will hold a joint meeting in next week to discuss items relating to both associations.
● Four ceiling can light fixtures in the east building were repaired.
● Another reminder, please be aware that all of our walls, floors, and ceilings in the building are thin. Please be considerate of your neighbors.
● We continue to find garbage (kitchen scraps, bookcases, pizza boxes, Styrofoam etc.) in the recycling bins. Please be sure to only place recyclables (cardboard, paper, aluminum cans, tin cans, glass, etc.) in the recycle bins and trash in the trash bins. IF IN DOUBT, THROW IT OUT! If we lose the recycle bins, our garbage bill will rise significantly.
New Business
● A vehicle was towed from the garage as this vehicle was not properly parked in their space. The neighboring parking space could not be fully accessed and the owner of the space asked the vehicle be towed. As a reminder, please park your vehicle completely within the lines of your parking space.
● Our spring window and vent cleaning will be schedule for sometime in April. Please keep an eye out for a notice to be mailed to each owner a few weeks in advance of the scheduled cleaning.
● Another parking issue that we’re having is the number of vehicles in each parking space. Currently, there are a few spaces with motorcycles and cars/trucks occupying one parking space. When either of the vehicles extends into the drive and impedes the automobile circulation, then one of the vehicles needs to be removed from the parking space and parked at another location.
Meeting adjourned: 6:53pm.
Next board meeting is scheduled for Monday, April 8, 2013 at 6:30pm in Unit E108
Ambassador II Condominium Homeowners Association: 506 E Howell St., Seattle, WA 98122