Ambassador II Condominiums

Monday, March 13, 2017
President: Brien Sherman
Vice President: Venus Chan
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla (absent)
Association Manager: Jack Taylor

Homeowners Forum

● No homeowners were present at the meeting this month. Meeting was called to order at 6:34pm. The February 2017 minutes were approved as written.

Treasurer’s Reports
● For period ending February 28, 2017.
Bank, Savings and Investment Accounts
Checking: $23,598.67
Washington Federal Replacement / Special Assessment Reserve: $272,306.13
Sound Credit Union Savings: $127,465.58
Umpqua Bank 17-month CD: $237,660.02
Petty Cash: $100.00
Total Assets: $661,130.40

Committee Reports
● No update on the 7-story residential/commercial structure planned for the east side of the alley, however the official land use sign has been posted outside the convenience store.

Security
● No after hours parking in the dentist office spaces and no parking in any other space that appears to be vacant. All parking spaces are assigned. There are no visitor parking spaces in our garages. Unauthorized vehicles may be towed without warning at owner’s expense and risk. Non-resident owners, please advise your tenants.
● CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding to your parking space or away from the building (Rule 3.17), please wait for the Summit Ave garage gate to close completely.
● February saw no report of locker or vehicle burglary. Residential garage burglaries continue. We strongly advise residents to never leave anything in lockers or vehicles that one does not wish to lose. Leaving valuables or even non-valuables for that matter in plain sight is an invitation for thieves. Non-resident owners, please discuss this continued security issue with your tenants.

Rules
● The Rules & Regulations state that short-term tenants (11.7 and 11.8) are not allowed. Our Declaration (10.4 and 10.5) also states ‘rental leases may not be less than 6-months.’
● Recycling reminders : Boxes must be flattened. Styrofoam, packing peanuts, ice packs and air bags go in the trash. Our rules are identical to the City’s recycling rules. See the City of Seattle website for what is recyclable. Bubble wrap envelopes? Trash!

Old Business
● WATER SHUT-OFF VALVE: A main water shut-off valve is located above the water heater in every unit. This valve will shut water off to your whole unit, but not the building.
● Weather permitting we will see the roof contractor here the first week of April to repair two sections of roof. With all the rain, the date may change.
● Owners not residing in their unit are encouraged to inspect their unit on a regular basis. Non-resident owners who live out of the area are required by statute to have a local representative to protect their interests.
● Missing emergency contact information. Have you changed phone numbers and/or email addresses? Please contact Jack Taylor at Property Concepts to make sure he has current phone number(s), mailing address, and email address(es) for you and/or your tenant. His contact information is below. If a resident’s phone number has changed that means the resident cannot be reached through the call box for deliveries or visitors.

New Business.
● Window washing and dryer vent cleaning is scheduled for Thursday and Friday, April 6th & 7th.
● The Board continues to look into replacing some lighting fixtures with LED versions. However, the emergency light fixtures will be replaced this year with LED lamps that light for longer with lower maintenance. A test fixture is installed on the 1st floor of the East building.
● The leak in the x07 stack has been isolated to the building’s fire system supply lines; repairs are in progress. It appears that there was not a combination of leaks, just one really confounding small and intermittent drip.
● A small leak in the newly resurfaced exterior of the West building was discovered and repaired at the contractor’s expense.
● Carpet replacement is being considered for the East building hallways and stairwells. Due to the repair expenses the Association has had to shill out, the replacement may be in the 2017-2018 budget.
● We will be losing two Board members soon as they are moving out of state. Anyone interested in serving please come to a Board meeting. Must be available on the second Monday of every month for an hour or so. The meeting dates are fixed because of the Association Manager’s schedule.

Meeting adjourned at 7:09pm.
Next Board meeting is scheduled for Monday, April 10, 2017 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not our mailing address)
Property Concepts/Jack Taylor: 206-935-7951

Monday, February 13, 2017
President: Brien Sherman
Vice President: Venus Chan (absent)
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla
Association Manager: Jack Taylor

Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:33pm. The January 2017 minutes were approved as written.

Treasurer’s Reports
● For period ending January 31, 2017.
Bank, Savings and Investment
Accounts
Checking: $25,163.46
Washington Federal Replacement / Special Assessment Reserve: $265,439.41
Sound Credit Union Savings: $127,465.58
Umpqua Bank 17-month CD: $237,660.02
Petty Cash: $100.00
Total Assets: $655,828.47

Committee Reports
● The new 7-story residential/commercial structure planned for the east side of the alley will probably not start demolition until December 2017 at the earliest. The Redwood bar will remain through November.

Security
● CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding away from the building or to your parking space (Rule 3.17), please wait for the Summit Ave garage gate to completely close.
● January saw no report of locker or vehicle burglary. Due to the ongoing residential garage burglaries, we strongly advise residents to never leave anything in lockers or vehicles that one does not wish to lose. Leaving valuables or even non-valuables in plain sight is an invitation for thieves. Non-resident owners, please discuss this continued security issue with your tenants.
● As a reminder, there is no parking in the dentist office spaces after hours or in any other space that appears to be empty. All parking spaces are assigned. There are no visitor parking spaces in our garages. Unauthorized vehicles may be towed without warning at the owner’s risk and expense. Non-resident owners, please advise your tenants of this.

Rules
● Our Rules & Regulations state that short-term tenants (11.7 and 11.8) are not allowed. The Declaration (10.4 and 10.5) also states ‘rental leases may not be less than 6-months.
● Recycling reminders : Boxes must be flattened. Styrofoam, packing peanuts, ice packs and air bags go in the trash.

Old Business
● Last outstanding insurance claim for water damage has been settled with the unit owner.
● WATER SHUT-OFF VALVE: A water shut-off valve is located above the water heater in every unit.
● Still no date yet for roof repairs. The contractor will contact us with their schedule as it becomes available. The temporary repairs are still holding.
● Owners not residing in their unit are encouraged to inspect their unit on a regular basis. ONCE AGAIN, we had a small leak that lead to unnecessary damage that was not reported by the tenant, but was observable. Both the unit owner and the Association will have unnecessarily excessive repair bills. Also remember that non-resident owners that live out of the area are required by statute to have a local representative to protect their interests.
● Missing emergency contact information. Have you changed phone numbers and/or email addresses? There are still homeowners who have not contacted Property Concepts with current emergency contact information. Please contact Jack Taylor at Property Concepts to make sure he has current phone number(s), mailing address, and email address(es) for you and/or your tenant. His contact info is below. If a resident’s phone number has changed that means the resident cannot be reached at the call box for visitors or deliveries.

New Business
● New insurance deductibles are in effect: $20K per water damage claim and $10K per non-water damage claim. Per the 3rd Amendment to the Declaration, the at-fault unit owner is responsible for the amount of the Association’s insurance deductible.
● The door closure on the east building’s second floor north stairwell door has been replaced. Door frame and/or door adjustments might also be needed.
● The Board is looking into replacing our 4’ fluorescent light fixtures and some exterior lighting with LED versions.
● The leak in the x07 stack has been isolated to the 1st floor with a combination of a leaky tub drain within the unit as well as the building’s fire system supply lines.
● We’re also considering replacement of the east buildings carpet this year.
● We have received a new Reserve Study. This is a no-site visit update based on last years study. Our funding levels are down somewhat. We will need to increase our savings slightly to maintain our good rating. The report will be available for viewing on our website soon.

Meeting adjourned at 7:06pm.
Next Board meeting is scheduled for Monday, March 13, 2017 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not our mailing address)

Monday, January 9, 2017
President: Brien Sherman
Vice President: Venus Chan
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla
Association Manager: Jack Taylor

Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:35pm. The November 2016 minutes were approved as written.

Treasurer’s Reports
● For period ending November 30, 2016.
Bank, Savings and Investment Accounts
Checking: $82,060.71
Washington Federal Replacement / Special Assessment Reserve: $251,709.90
Sound Credit Union Savings: $127,445.03
Umpqua Bank 17-month CD: $237,061.99
Petty Cash: $100.00
Total Assets: $699,377.63

● For period ending December 31, 2016.
Bank, Savings and Investment Accounts
Checking: $81,577.47
Washington Federal Replacement / Special Assessment Reserve: $258,573.76
Sound Credit Union Savings: $127,445.03
Umpqua Bank 17-month CD: $237,061.99
Petty Cash: $100.00
Total Assets: $704,758.25

Committee Reports
● The properties containing the Redwood bar and the convenience store have a plan for a new 7-story (70+ unit) structure with retail at street level and no parking. The first design review was held January 4, 2017.

Security
● CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding away from the building or to your parking space (Rule 3.17), please wait for the Summit Ave garage gate to completely close.
● No locker break-ins reported, however a possible vehicle prowl was reported in December. Because of the ongoing residential garage burglaries, we strongly advise residents to never leave anything in lockers or vehicles that one does not wish to lose. Leaving valuables or even non-valuables in plain sight is an invitation for thieves. Non-resident owners, please discuss this continued security issue with your tenants.
● One package theft reported in December, with others suspected. The Board continues to advise residents to consider having packages delivered to one’s workplace or other secure address. With the packages that are delivered here, they should be picked up promptly, as packages left for extended periods may be considered abandoned.
● In December, one vehicle was towed from a dentist office parking space. Another was attempted, however, it was too tall to tow safely out of the garage. A notice was placed on the windshield. Another vehicle was going to be towed from a dentist parking space a week or so back, but the owner returned before the tow truck arrived. There are no visitor parking spaces available in our garages. Unauthorized vehicles may be towed without warning at the owner’s risk and expense.

Rules
● Short-term tenants rules 11.7 and 11.8 have been added to the Rules & Regulations and are now in effect. The Declaration (10.4 and 10.5) has already stated ‘rental leases may not be less than 6-months.’ The new rules have been added to be more detailed as well as to list fines.
● Recycling reminders: In numerous cases residents place boxes and bags in the recycling containers that contain non-recyclable items. Just because some items are recyclable does not mean everything is recyclable. If there is any doubt, put it in the garbage bins.

Old Business
● Repayment of the Association’s last assigned $10K insurance deductible is in the works and should be settled by the end of the month.
● Owners not residing in their unit are encouraged to inspect their unit on a regular basis. In the last few years, we’ve seen multiple instances where tenants have not reported maintenance issues, which have ended up causing unnecessary damage to one or more units. Also remember that non-resident owners that live out of the area are required by statute to have a local representative to protect their interests.
● Missing emergency contact information. Have you changed phone numbers and/or email addresses? There are still homeowners who have not contacted Property Concepts with current emergency contact information. Please contact Jack Taylor at Property Concepts to make sure he has current phone number(s), mailing address, and email address(es) for you and/or your tenant. His phone n=umber is at the bottom of the minutes.
● WATER SHUT-OFF VALVE: A water shut-off valve is located above the water heater in every unit.
● No date yet for roof repairs. The contractor will contact us with their schedule as it becomes available. But no worries, the temporary repairs are still holding.
● The exterior repairs of the east side of the x01 stack are now complete.

New Business
● Our HOA insurance policies have been renewed. As previously announced, the Board voted to increase the Association’s insurance deductible from $10K to $20K per water damage claim. Our broker has confirmed the change. The deductible for all non-water damage claims will remain at $10K per incident. Per the 3rd Amendment to the Declaration, the at-fault unit owner is responsible for the amount of the Association’s insurance deductible. Homeowners without insurance will be responsible for the entire damage bill. This change will take in effect 02/01/2017. A separate notice is included in the mailed minutes if a reminder needs to be forwarded to a third party.
● The Board is looking into replacing a failed door closer on the east building’s second floor north stairwell door.
● The Board is also looking into lowering the three EXIT signs in the alley garage so they are visible below the insulation.
● The x07 stack leak (a very small one) has been isolated to the 1st floor. Repairs are in the works.
● The planting bed north of the west building is, unfortunately, going through a fungal infection (Verticillium wilt) that will eventually kill the majority of the plantings. The Board is monitoring the situation, removing dead material, and is looking into replacement plants that are immune to this fungus. Replacement of all soil and plants is being
considered. Verticillium wilt has no treatment and is nearly impossible to eradicate.

Meeting adjourned at 7:27pm.
Next Board meeting is scheduled for Monday, February 13, 2017 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not mailing address)
Property Concepts/Jack Taylor: 206-935-7951

Monday, November 14, 2016
President: Brien Sherman
Vice President: Venus Chan
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla (absent)
Association Manager: Jack Taylor

Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:36pm. The October 2016 minutes were approved as written.

Treasurer’s Reports
● For period ending October 31, 2016.
Bank, Savings and Investment Accounts
Checking: $14,834.42
Washington Federal Replacement / Special Assessment Reserve: $244,845.97
Sound Credit Union Savings: $211,445.03
Umpqua Bank 17-month CD: $237,061.99
Petty Cash: $100.00
Total Assets: $708,287.41

Committee Reports
● The Redwood property has a plan for a new 7-story structure. The first design meeting will be in January.

Security
● CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding away from the building or to your parking space (Rule 3.17), please wait for the Summit Ave garage gate to completely close.
● No locker or vehicle break-ins reported in October. Because of the ongoing residential garage burglaries, we strongly advise everyone to never leave anything one does not wish to lose in lockers or vehicles. Leaving valuables or even non-valuables in plain sight is an invitation for thieves. Non-resident owners, please discuss this continued security issue with your tenants.
● No package thefts reported in October, but remember that we are at the beginning of package theft season. The Board continues to advise residents to consider having packages delivered to their workplace or other secure address. With the packages that are delivered here, they should be picked up promptly, as packages left for extended periods may be considered abandoned.

Rules
● No short-term tenants rules 11.7 and 11.8 have be added to the Rules & Regulations. The Declaration (10.4 and 10.5) has already stated ‘rental leases may not be less than 6-months.’ The new rules have been added to be more detailed as well as to list fines. Current rules document is now available on our website.
● Recycling reminders: As we approach the holiday gift giving season, remember that boxes must be flattened so that there is room for everyone’s recyclables. Here is the wrapping paper and ribbon hint, if you can tear it with your fingers, it’s recyclable. If you can’t, trash it. Styrofoam and bubble wrap must go in the trash.

Old Business
● Repayment of the Association’s last assigned $10K insurance deductible is in the works.
● Owners not residing in their unit are encouraged to inspect their unit on a regular basis. In the last few years, we’ve seen multiple instances where tenants did not report maintenance issues, which ended up causing unnecessary damage to one or more units. Also remember that non-resident owners that live out of the area are required by statute to have a local representative to protect their interests.
● Please make sure your fixtures and appliances are working properly. The toilet leak from September was original equipment, which the Board has recommended replacing for many years. Please check your equipment and prevent another leak.
● Missing emergency contact information. Have you changed phone numbers and/or email addresses? There are still homeowners who have not contacted Property Concepts with current emergency contact information. Please contact Jack Taylor at Property Concepts to make sure he has current phone number(s), mailing address, and email address(es) for you and/or your tenant. His phone and email address at the bottom of these minutes.
● WATER SHUT-OFF VALVE >>>>>>>>>>>>> A water shut-off valve is in every unit. The valve is located on the wall above the water heater. This valve will shut off the water to your entire unit. Each individual appliance will also have a shut off valve of its own.
● No date yet for roof repairs. They’ll contact us with their schedule as it becomes available. But no worries, the temporary repairs are still holding.
● The Association’s insurance deductible will increase from $10K to $20K per water damage claim. The deductible for all non-water damage claims will remain at $10K per incident. Per the 3rd Amendment to the Declaration, the at-fault unit owner is responsible for the amount of the Association’s insurance deductible. Homeowners without insurance will be responsible for the entire damage bill. This change will take in effect in February 2017.

New Business
● Funds were withdrawn from our Replacement Reserves account to pay for the repair to the east side of the x01 stack.
● The exterior repair of the east side of the x01 stack is in process. The repair should be wrapped up shortly. Scaffolding was extended to the roof to check for additional damage. Thankfully, the additional damage did not extend higher than a few feet from the original damage area. We will take this opportunity to replace the sealant around windows and skim coat the stucco in this section, a project that was planned a few yearsfrom now.
● Another leak (it’s a small one) has been detected on the 1st floor of the east building. At this time, we’re looking for the source.
● The Summit car gate failed due to a broken wheel. Both wheels have been replaced. Meeting adjourned at 7:11pm.

No December 2016 meeting.
Next Board meeting is scheduled for Monday, January 9, 2017 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not mailing address)

Monday, October 10, 2016
President: Brien Sherman (absent)
Vice President: Venus Chan
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla (absent)
Association Manager: Jack Taylor

Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:37pm. The September 2016 minutes were approved as written.

Treasurer’s Reports
● For period ending September 30, 2016.
Bank, Savings and Investment Accounts
Checking: $45,615.54
Washington Federal Replacement / Special Assessment Reserve: $237,983.77
Sound Credit Union Savings: $211,418.38
Umpqua Bank 17-month CD: $236,465.47
Petty Cash: $100.00
Total Assets: $731,583.16

Committee Reports
● No reports.

Security
● CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding away from the building or to your parking space (Rule 3.17), please wait for the Summit Ave garage gate to completely close.
● No locker or vehicle break-ins were reported in September. Because of the continued rise in residential garage burglaries, we strongly advise residents to never leave anything one does not wish to lose in lockers or vehicles. Leaving valuables or even non-valuables in plain sight is an invitation for thieves. Non-resident owners, please discuss this continued security issue with your tenants.
● No package thefts were reported in September. The Board continues to advise residents to consider having packages delivered to ones workplace or other secure address. Packages should be picked up promptly, as packages left for extended periods may be considered abandoned.

Rules
● No short-term tenants rules 11.7 and 11.8 will be added to the Rules & Regulations in November 2016. The Declaration (10.4 and 10.5) has already stated ‘rental leases may not be less than 6-months.’ These new rules have been added to be more detailed as well as to list fines. A full, current rules document is now available on our website.
● Recycling reminders: Items not acceptable in recycling bins include pizza boxes, individual plastic bags, styrofoam of any kind, cloth of any kind, and food of any kind. Just because it’s plastic does not mean it’s recyclable.

Old Business
● One of the Association’s assigned $10K insurance deductibles has been paid. We’re working with the other owner to insure the remaining amount is returned to the Association in a timely manner.
● Owners not residing in their unit are encouraged to inspect their unit on a regular basis. In the last few years, we’ve seen multiple instances including an incident last month where tenants did not report maintenance issues that have caused unnecessary damage to two units.
● The leak in August was due to a toilet tank float not shutting off, which over time led to the wax seal failure. Please make sure your fixtures and appliances are working properly. The toilet in question was original equipment, which for many years the Board has recommended replacing. Please check your equipment and prevent another leak.
● Missing emergency contact information. Have you changed phone numbers and/or email addresses? There are still homeowners who have not contacted Property Concepts with current emergency contact information. Please contact Jack Taylor at Property Concepts to make sure he has current phone number(s), mailing address, and email address(es) for you and/or your tenant. His contact information is listed below.
● Window cleaning was completed Thursday & Friday, October 6th & 7th, 2016.
● The previous water damage repairs have largely been completed.
● WATER SHUT-OFF VALVE >>>>>>>>>>>>>
Please be aware there is a water shut-off valve in every unit, which is located on the wall above the water heater. This valve will shut off the water to your entire unit. Each individual appliance should also have its own shut off valve as well.
● The Association’s insurance deductible will increase from $10K to $20K per water damage claim. The deductible for all non-water damage claims will remain at $10K per incident. Per the 3rd Amendment to the Declaration, the at-fault owner is responsible for the amount of the Association’s insurance deductible. Homeowners without insurance will be responsible for the entire damage bill. This change will take in effect in February 2017.

New Business
● A contractor has been located to complete roof repairs, however. We have no set repair date. They’ll contact us with their schedule as it becomes available. But no worries, the temporary repairs are still holding.
● The exterior repair of the east side of the x01 stack of the west building continues to be delayed. This time it’s a scheduling issue. Scaffolding will be installed (near the Dentist office) at some point this month.
● Last month, Resound Energy did a walk through of both buildings looking at our light fixtures. They have submitted an intriguing proposal. We will re-examine the proposal in the spring. (Look inside Ambassador I to see their recent LED lighting upgrade.)

Meeting adjourned at 6:58pm.

Next Board meeting is scheduled for Monday, November 14, 2016 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not mailing address)

Monday, September 12, 2016
President: Brien Sherman
Vice President: Venus Chan (absent)
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla (absent)
Association Manager: Jack Taylor

Homeowners Forum
● No homeowners were present at the meeting this month.
Meeting was called to order at 6:38pm. The August 2016 minutes were approved as written.

Treasurer’s Reports
● For period ending August 31, 2016.
Bank, Savings and Investment Accounts
Checking: $31,733.23
Washington Federal Replacement / Special Assessment Reserve: $231,121.36
Sound Credit Union Savings: $211,418.38
Umpqua Bank 17month
CD: $236,465.47
Petty Cash: $100.00
Total Assets: $710,838.44

Committee Reports
● No reports.

Security
● CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding away from the building or to your parking space (Rule 3.17), please wait for the Summit Ave garage gate to close completely.
● No reported locker breakins or vehicle breakins in August. Because of the continued rise in residential garage burglaries, we strongly advise residents to never leave anything you don’t wish to lose in lockers or vehicles. Leaving valuables or even nonvaluables in plain sight is an invitation for thieves. Nonresident owners,
please discuss this continued security issue with your tenants.
● No package thefts were reported in August. We continue to advise residents to consider having packages delivered to your workplace or other secure address. Delivery people are under no obligation to call your personal number. You should also pick up packages promptly. Packages left for extended periods could be considered abandoned.

Rules
● No shortterm tenants are allowed. Please see the accompanying document detailing two new rules (11.7 and 11.8) that have been added to the Rules & Regulations. The Declaration (10.4 and 10.5) has already stated ‘rental leases may not be less than 6months.’ These rules have been added to be more detailed and to list fines.
● Recycling reminders: There are a few residents who continually abuse recycling. The Board is sending warnings before assessing fines for the continual misuse of the recycling beginning with the frequent abusers. Fines are $100 per incident (Rule 3.10.2). Our recycling rules are identical to the City of Seattle recycling requirements.
● Please continue to pickup after your dog (Rule 10.5), consider using a Citronella collar to curb barking (Rule 10.3), keep dogs off balconies/decks when you’re not home (Rule 10.6), and please control their behavior when you are home. While in the common areas, dogs must be leashed at all times. Your neighbors will be appreciative. Fines will be and have been imposed for repeated violations.

Old Business
● The Association’s $10K insurance deductible has been assigned to the responsible units. We are working to insure these amounts are returned to the Association in a timely manner.
● The door at the bottom of the east building’s north stairwell will be replaced someday. The Board continues to search for a vendor to bid on this small project.
● Owners not residing in their unit are encouraged to inspect the unit on a regular basis. We have seen multiple instances in the last few years including an incident this month where tenants have not reported maintenance issues that have caused unnecessary and very expensive damage to units and common areas.
● We continue to search for a vendor to complete roof repairs. Construction in the city is at a fever pace and small projects like ours are least desirable for vendors. But no worries, the temporary repairs are still holding. We hope to have the repairs completed before the rain returns on a regular basis.
● Missing emergency contact information. Please contact Jack Taylor at Property Concepts to make sure he has current phone number(s), mailing address, and email address(es) for you and/or your tenant. His contact information is listed below. There are still several homeowners who have not contacted Property Concepts with current emergency contact information.

New Business
● The trash room gate has been replaced with a unit that will allow the gate to remain secure at all times. The refuse company will only have the gate open while they are emptying the containers.
● WATER SHUTOFF VALVE >>> Please be aware there is a water shutoff valve in every unit, which is located on the wall above the water heater. This valve will shut off the water to your entire unit until the individual appliance issue can be located and isolated. Each individual appliance should also have its own shut off valve.
● The Board has voted to increase the Association’s insurance deductible from $10K to $20K per incident for water damage claims. The deductible for all non-water damage claims will remain at $10K per incident. Per the 3rd Amendment to the Declaration, the atfault owner is responsible for the amount of the Association’s insurance deductible. Homeowners without insurance may be responsible for the entire damage bill. This change will take in effect in February 2017. Please see the accompanying document.
● Another leak has been reported to the Board. This leak was due to a toilet tank float not shutting off, which over time led to a wax seal failure. Please make sure your fixtures and appliances are sealed and working properly. The toilet in question was original equipment, which the Board has recommended replacing for many years.
● The previous water damage repairs have largely been completed.
● Window cleaning has been scheduled for Thursday & Friday, October 6th & 7th, 2016.
● The exterior repair of the west building on the east side of the x01 stack has been delayed. The homeowner and tenant have requested the delay. Scaffolding will be installed (near the Dentist office) later in the month to access the location.
● Our annual budget audit is complete. All is well.
● Resound Energy did a walk through of both buildings looking at our lighting fixtures. In the coming weeks, they will submit a quote to the Board to replace all the common area wall mounted and can fixtures in both buildings. We have no plans to do this immediately. (Look inside Ambassador I to see their recent LED lighting upgrade.)

Meeting adjourned at 7:12pm.
Next Board meeting is scheduled for Monday, October 10, 2016 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not mailing address)

Meeting was called to order at 7:02pm on Wednesday, August 10, 2016.
Board Members in attendance:
Brien Sherman (President)
Venus Chan (Vice President)
Jay Heath (treasurer)
Shaun Ross (Secretary)

Introduction and Signin:
● A quorum was met with the number of persons present and proxies acquired equaling 23.
● The proof of meeting notice was provided to all attendees.
● The IRS resolution 70 604 was read aloud by the Treasurer as per federal law.
● The membership approved the 2015 annual meeting minutes as written.

Financial Report:
● Budget: The Treasurer presented budget highlights from the previous fiscal year. He also presented the 2016 /2017 annual budget for approval by the membership. A dues increase of 1.6% over the previous year was suggested. 5 line items we reduced while 6 increased and 17 items are unchanged.
○ The 2016/2017 annual budget was approved by the membership as presented.
● Explanation: The Treasurer provided explanations for the continued increases to our reserves. We had unexpected reserve withdrawals because of uninsured losses caused primarily by water damage from failed appliances. In addition, the Reserve Study increased the amount of maintenance expected to occur in the next few years.

Old Business:
● Recycling: Recycling pickup has changed to twice a week (TUE & FRI). Residents need to pay attention to what can and cannot be recycled. Notices are posted near the dumpsters for reference. In addition, you may check the City of Seattle website for the latest updates. If we lose our recycling containers or fines are imposed, our garbage bill will rise considerably.
● Water heaters: The Board would like to remind all homeowners to please replace water heaters by the time the manufacturer’s warranty period ends. Equipment past its warranty period may fail without warning, causing significant water damage to your unit and neighboring units.
● Water Supply Valves & Hoses: If the water valves to your sinks, toilet(s), washing machine, and dishwasher are gray plastic, they are original equipment and should be replaced as soon as possible. These plastic valves have been known to fail without notice. We also urge everyone to check and change washing machine hoses every 5 years; braided hoses are more flexible.
● Toilets: The Board strongly urges residents to pay close attention to toilets. Several instances of spontaneous tank cracks over the years have been reported. If your toilet says “CRANE”, it’s likely original equipment. Please consider replacing your toilet(s) with newer more efficient models.
● Detectors: According to USFA/FEMA, smoke detectors are recommended to be replaced every 10years. If your smoke detector doesn’t have a battery backup, it is well past its expected service life. Also remember that carbon monoxide detectors are now required by State law. Rental units must be equipped immediately. Whereas, resident owners are required to install CO detectors as a condition of sale.
● Barking Dogs: Frustration with fellow residents is a continued issue. The first step to resolving a barking dog issue is contacting the owner of the dog and try to work at resolving the situation between each party. If this doesn’t work, please contact the Board with a log of times and dates of the continued barking along with the unit number. Unfortunately, the Ambassador 2 Board has no jurisdiction over Ambassador 1 residents.
● Lighting: The three courtyard lamps were replaced with bollard style light fixtures and the garage lights were replaced with brighter nod efficient LED lamps. Seattle City Light subsidized the cost of replacing high wattage fixtures with efficient LEDs.
● Remodeling: Please reference the Rules & Regulations regarding remodeling of units. The inside of each unit is the domain of each owner and each may pretty much do what they like to the space as long as it does not affect other units, common areas, or the building exterior.
● Lockers: Storage lockers are assigned and owned by each unit. They are not the responsibility of the Association and can be replaced within the same footprint at owners expense.

Nomination & Election of Directors:
● The incumbents, Shaun Ross and Venus Chan, were reelected to the Board for another 3year term each.

New Business:
● Janitorial: Friday Maids cleaning service was terminated for repeated nonperformance. The building’s new janitorial service is Twilight Cleaning.
● Security Upgrades: The Board continues to look into security options for the building and reviewed the previous years topics with a semi-timeline of implementation.
○ Rekeying: Maybe rekey the building in 2017.
○ Cameras: With the garage lights now replaced, we can look into video recording.
● Exterior Repair: In the coming weeks, scaffolding will be installed along the east wall of the x01 stack.

Homeowners Discussion:
● Garage Pathway: A member inquired what can be done about the dentist office patients not properly parking their vehicle within the lines of the space near the elevator entrance on the main level of the Summit Ave garage. The Board will look into options to more clearly mark the walkway.
● Roof Repairs: A member inquired about when the roof will be repaired. Roof repairs are still in the works. Unfortunately, the Board has not been able to locate a contractor to even bid on the repairs.
● Security: A member inquired about setting the new garage lights so they come on sooner as one approaches the fixture. The Board will look into adjusting the distance.
● Planter: A member inquired about receiving permission to cleanup and maintain the planter between units E105 & E106. The Board gave permission to E106 owner to clean and maintain the planter.

Meeting adjourned at 7:50pm. Next annual meeting is tentatively scheduled for Wednesday, July 12, 2017.

Monday, August 8, 2016
President: Brien Sherman
Vice President: Venus Chan (absent)
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla (absent)
Association Manager: Jack Taylor

Homeowners Forum
No homeowners were present at the meeting this month.
Meeting was called to order at 6:37pm. The July 2016 minutes were approved as written.

Treasurer’s Reports
For period ending July 31, 2016.
Bank, Savings and Investment Accounts
Checking: $42,475.79
Washington Federal Replacement / Special Assessment Reserve: $224,259.82
Sound Credit Union Savings: $211,418.38
Umpqua Bank 17month
CD: $235,876.90
Petty Cash: $100.00
Total Assets: $714,130.89

Committee Reports
No reports.

Security
CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding away from the building or to your parking space (Rule 3.17), please wait for the Summit Ave garage gate to close completely. Residential garage burglaries are still up citywide. The most common method of entry for a trespasser is through an unattended open garage gate/door after a vehicle or pedestrian has passed through.

There was one observation of an attempted locker break-in in the alley garage. One other prowler in the Summit garage was thwarted by a fellow homeowner. One was a daylight attempt. A photo of one of the suspects was submitted to the Board. Because of the continued rise in residential garage burglaries, we strongly advise residents to never leave anything you don’t wish to lose in lockers or vehicles. Leaving valuables or even non-valuables in plain sight is an invitation for thieves. Nonresident owners, please discuss this continued security issue with your tenants.

No package thefts were reported in July. We continue to advise residents to consider having packages delivered to your workplace or other secure address. Delivery people are under no obligation to call your personal number. You should also pick up packages promptly. Packages left for extended periods could be considered abandoned.

Rules
No shortterm tenants are allowed. Rental leases may not be less than 6months. Please reference the Declaration (10.4 and 10.5) for the full description. Our attorney informs us that our Declaration rules specifically prohibits AirBnB type rentals. The Board will formulate rules that allow for significant fines for violations.

Recycling reminders: There are a few residents who continually abuse recycling. The Board will send a warning before assessing fines for the continual misuse of the recycling beginning with the frequent abusers. Fines are $100 per incident (Rule 3.10.2). Our recycling rules are identical to the City of Seattle recycling requirements.

Please continue to pickup after your dog (Rule 10.5), consider using a Citronella collar to curb barking (Rule 10.3), keep dogs off balconies and decks when youfre not home (Rule 10.6), and please control their behavior when you are home. While in the common areas, dogs must be leashed at all times. Your neighbors will be appreciative. Fines will be and have been imposed for repeated violations.

Old Business

The door at the bottom of the east building’s north stairwell will be replaced someday. The Board continues to search for a vendor to bid on this small project.

Owners not residing in their units are encouraged to inspect their units on a regular basis. We have seen multiple instances in the last few years where tenants have not discovered issues that have caused unnecessary and very expensive damage to units and common areas.

We continue to search for a vendor to complete roof repairs. Construction in the city is at a fever pace and small projects like ours are least desirable for vendors. But no worries, the temporary repairs are still holding. We hope to have the repairs completed before the rain returns on a regular basis.

The Summit Ave garage gate opener was repaired.

Missing emergency contact information. Please contact Jack Taylor at Property Concepts to make sure he has current phone number(s), mailing address, and email address for you and/or your tenant. His contact information is at the bottom of these minutes. There are still several units that have not contacted Property Concepts with current emergency contact information.

New Business
The Board has voted to increase the Association’s insurance deductible for water damage from $10K to $20K per incident. The deductible for all non-water damage claims remains at $10K per incident. Per the 3rd Amendment to the Declaration, the at fault owner is responsible for the amount of the Association’s insurance deductible. Homeowners without insurance may be responsible for the entire damage bill. The Board will give adequate notice to all homeowners so everyone can verify or adjust their coverage. Exact details will be released in a few weeks. The change is expected to take place in early 2017.

Shortly, there will be a necessary repair to the exterior of the west building on the east side of the x01 stack (near the Dentist office). Scaffolding will be installed to access the location.

The project to replace the trash room gate will be done about Wednesday, August 24th. This is a reserves replacement project.

Water damage repairs are nearly complete.

The Association’s $10K insurance deductible has been assigned to the units that caused the damage. We will work to insure these amounts are returned to the Association in a timely manner.

Meeting adjourned at 7:48pm.
Next Board meeting is scheduled for Monday, September 12, 2016 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not mailing address)

President: Brien Sherman (absent)
Vice President: Venus Chan
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla
Association Manager: Jack Taylor

Homeowners Forum
● One homeowner was present at the meeting this month.
● Meeting was called to order at 7:04pm.
The June 2016 minutes were approved as written.

Treasurer’s Reports
● For period ending June 30, 2016.
Bank, Savings and Investment Accounts
Checking: $45,398.26
Washington Federal Replacement / Special Assessment Reserve: $211,399.94
Sound Credit Union Savings: $211,392.02
Umpqua Bank 17month
CD: $235,876.90
Petty Cash: $100.00
Total Assets: $710,167.12

Committee Reports
● No reports.

Security
● CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding away from the building or to your parking space (Rule 3.17), please wait for the Summit Ave garage gate to close completely. Residential garage burglaries are still up citywide. The most common method of entry for a trespasser is through an unattended open garage gate/door after a vehicle or pedestrian has passed through.
● Lockers in the alley garage have been broken into this month . Because of the continued rise in residential garage burglaries, we strongly advise residents to not leave anything you don’t wish to lose in lockers or vehicles. Leaving valuables or even nonvaluables in plain sight is an invitation for thieves. Nonresident owners, please discuss this continued security issue with your tenants.
● No package thefts were reported in June, however. We continue to advise residents to consider having packages delivered to your workplace or other secure address. Delivery people are under no obligation to call your personal number. You should also pick up packages promptly. Packages left for extended periods could be considered abandoned.

Rules
● Please continue to pickup after your dog (Rule 10.5), consider using a Citronella collar to curb barking (Rule 10.3), keep dogs off balconies and decks when you’re not home (Rule 10.6), and please control their behavior when you are home. While in the common areas, dogs must be leashed at all times. Your neighbors will be appreciative. Fines will be and have been imposed for repeated violations.
● Recycling reminders: There are a few residents that continually abuse recycling. The Board will discuss assessing each offending owner a monthly charge to cover the labor to sort items and break down boxes of these serial abusers.

Old Business
● The 2016/2017 budget was approved with a 1.6% increase. Due to the delays in submitting notifications no late fees will be imposed for July.
● Missing emergency contact information. Please contact Jack Taylor at Property Concepts (contact information listed below) to make sure he has current phone number(s), mailing address, and email address for you and/or your tenant. There are still several units that have not contacted Property Concepts with current emergency contact information.
● Our janitorial service schedule is Tuesday’s and Friday’s with minor touch ups other weekdays in the lobby and garbage areas.
● The door at the bottom of the east building’s north stairwell will be replaced at some point. The Board continues to search for a vendor to bid on this small project.
● Owners not residing in their units are encouraged to inspect their tenant occupied units on a regular basis. We have seen multiple instances in the last few years where tenants have not reported issues that have caused unnecessary damage to the unit and common areas.
● Roof repairs are still needed. We continue to search for a vendor to complete them. Construction in the city is at a fever pace and small projects like ours are least desirable for vendors. But no worries, the temporary repairs are still holding.

New Business
● The Summit Ave garage gate opener has been repaired. Most of the mechanical innards have been replaced. It took many days and multiple service calls to locate this very intermittent problem.
● The Board approved the bid to replace the trash room gate and have made funds available for this project. We are currently waiting to hear back from the vendor to see when they can schedule the replacement.
● Due to the multiple plumbing fixture failures, which have caused extensive damage to the buildings and our budget, the Board is looking into raising the Association’s insurance deductible from $10K to $25K or somewhere in between. Per the 3rd Amendment to the Declaration the at fault owner is responsible for the amount of the Association’s insurance deductible. We will give adequate notice for all unit owners so everyone can verify their coverage once we have finished our research.
● Repairs continue in the affected units from water damage earlier in the year. Hopefully, these projects will be completed within the next month or so.
● The insurance deductible amount of $10K has been assigned to the units that caused the damage. We will work to insure that these amounts will be returned to the Association in a timely manner.

Meeting adjourned at 7:29pm.
Next Board meeting is scheduled for Monday, August 8, 2016 at 6:30pm in Unit E108.
Annual meeting is scheduled for Wednesday, August 10, 2016 at 7pm in the exercise/bike storage room.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not mailing address)

Monday, June 13, 2016
President: Brien Sherman
Vice President: Venus Chan
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla
Association Manager: Jack Taylor

Homeowners Forum
● No homeowners were present at the meeting this month.
● Meeting was called to order at 6:30pm. The March 2016 minutes were approved as written. The April and May minutes were unofficial, as a quorum was not met.

Treasurer’s Reports
● For period ending May 31, 2016.
Bank, Savings and Investment Accounts
Checking: $41,477.25
Washington Federal Replacement / Special Assessment Reserve: $211,891.94
Sound Credit Union Savings: $211,392.02
Umpqua Bank 17month
CD: $235,876.90
Petty Cash: $100.00
Total Assets: $700,738.11

Committee Reports
● No reports.

Security
● CONTINUED REMINDER TO ALL RESIDENTS: Before proceeding to your parking space or away from the building (Rule 3.17), please wait for the Summit Ave garage gate to close completely. Residential garage burglaries are still up citywide. The most common method of entry for a trespasser is through an open garage gate/door after a vehicle has passed through.
● No reported breakins were submitted to the Board. Because of the continued rise in residential garage burglaries, we strongly advise residents to not leave anything you don’t wish to lose in lockers or vehicles. Leaving valuables or even non-valuables in plain sight (lockers or vehicles) is an invitation for thieves. Nonresident owners, please discuss this continued security issue with your tenants.
● No package thefts were reported in May. We continue to advise residents to consider having packages delivered to your workplace or other secure address. UPS has a secure drop off location at the King of the Hill Grocery. Please check www.ups.com for more information. Amazon also has lockers around the area. You may wish to include your call box code as part of your shipping address information.

Rules
● Please continue to pickup after your dog (Rule 10.5), consider using a Citronella collar to curb barking (Rule 10.3), keep dogs off balconies and decks when you’re not home (Rule 10.6), and please control their behavior when you are home. While in the common areas, dogs must be leashed at all times. Your neighbors will be appreciative. Fines will be and have been imposed for repeated violations.
● Recycling reminders: Recycling is now being picked up twice a week; Tuesday & Friday. The city has removed the smaller blue containers formerly used for glass collection. Glass now goes in the big blue recycle bins. All recyclable containers (glass or plastic or metal) need to be rinsed clean prior to being place in the bins. Shredded paper may be dumped unbagged in the green food/yard waste containers. Boxes must be flattened. Pizza boxes are prohibited in recycling, but accepted in the food/yard waste containers..

Old Business
● Missing emergency contact information. Please contact Jack Taylor at Property Concepts (contact information listed below) to make sure he has current phone number(s), mailing address, and email address for you and/or your tenant. There are still several units that have not contacted Property Concepts with current emergency contact information.
● The door at the bottom of the east building’s north stairwell will be replaced at some point. The Board continues to search for a vendor to bid on this small project.
● Nonresident owners are encouraged to inspect their tenant occupied units on a regular basis. We have seen several instances in the last few years of non reported issues by tenants that have caused unnecessary damage to the units and common areas.
● Roof repairs are still needed. We continue to search for a vendor to complete them. Construction in the city is at a fever pace and small projects like ours are least desirable for vendors. But no worries, the temporary repairs are still holding.

New Business
● The pedestrian gate in the SW corner of the west building (exit from lower level of the Summit garage) has been repaired.
● We received a bid to replace the trash room gate with a more secure structure. The Board has approved the replacement pending funds. We’ve been looking to replace this gate for many years and hope to have the project completed in the near future.
● Due to the multiple fixture failures that have caused extensive damage, the Board is looking into raising the Association’s insurance deductible from $10K to $25K or somewhere in between. Per the 3rd Amendment to the Declaration the at-fault owner is responsible for the amount below the Association’s policy deductible. We will give adequate notice for all unit owners to verify their personal insurance coverage once we have finished our research.
● The 2016/2017 budget has been reviewed and approved, however a calculation error and some readjustments to compensate for the error has created a dues increase of 1.6% rather than the 0.5% previously mentioned. We apologize for the error. Due to the delays in notifications there will be no late fees imposed next month.
● Our new janitorial service has requested a schedule change, which the Board has approved. They will be doing the heavy cleaning of the buildings Tuesday’s and Friday’s. They are also here every day the Dentist is open and will do light touch ups as needed.
● The annual meeting will be at 7pm on Wednesday, August 10th in the exercise/bike storage room. This is a BYOC (bring your own chair) event.

Meeting adjourned at 7:30pm.
Next Board meeting is scheduled for Monday, July 13, 2016 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122 (not mailing address)