Meeting Minutes for March 2024 Board Meeting
Ambassador II Condominium Board Minutes
Meeting was called to order at 6:31pm. The February 2024 minutes were approved as written.
Monday, March 11, 2024
| President: Vacant | Vice President: Jonathan Budiardjo | Secretary: Amy Zhu |
| Treasurer: Brian Heuston | Member at Large: Kate Guttridge | Association Manager: Ashley Goodman |
Homeowners Forum
- Four homeowners attended the meeting this month.
Treasurer’s Reports
- For the period ending Februrary 29, 2024
US Bank Checking: $33,052.16
WaFd Bank Replacement / Special Assessment Reserve: $233,930.13
Sound Credit Union Savings: $228,231.02
Umpqua Bank 12-month CD: $243,690.14
Petty Cash: $100.00
Total Assets: $739,003.45
Old Business
- Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
- The opt-in mailing list for Ambassador II-related announcements is now available. Please email board@ambassador2.com to be added to the list.
- A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/.
New Business
- Problems continue to plague the completion of the elevator. At this time, an issue with the pressurization fan has caused the city inspector to not approve the elevator; we are emailing TKE every day for updates on the situation.
- Unfortunately, elevator delays caused the fire alarm testing to have to be rescheduled, as they would not be able to test the alarm system within the elevator, and that would have been cause for a failure. We learned this when the fire inspectors were onsite. We will be rescheduling as soon as possible, so please keep an eye out for this.
- The system for the outdoor lights has been failing, either by never turning on due to timer resets, or simply because they can’t be turned on at all. Last year, a similar issue occurred due to a short; this year, we’re unsure what’s causing the multitude of problems. A commercial electrician has been called out, and hopefully they will be able to fix or further diagnose the issue.
- The landscaping external task force (i.e. Jay) proposes getting the irrigation repair on schedule, and the Board agrees.
- The Board authorizes Jay to reach out to Jeff about getting spring window cleaning on schedule.
- We will be adding a motion-activated light to the bike room as a simple deterrence measure, and are keeping a complete move to a fob system in mind. Likely this will be a topic of discussion at the annual meeting.
- Having a separate key for those who use the bike and exercise room could be a consideration if we had someone on site to disseminate these.
- TKE recommended annual inspections of the pressurization fan. We will be looking into who can do this.
- A roof leak was discovered in several fifth floor units, requiring repair or possibly replacement. The Board believes the roof should be a high-priority item to spend on, as water issues will surely result from this being unattended to. We’ll likely need an engineering firm to come out, and we’ll have them look at installing anchors, etc. for window washers at the same time.
- We have a bid for redoing a section of the outdoor stairwell. We will be sitting on this until the next meeting so we can have a better perspective on prioritizing the stairs vs the roof.
- Umqua closed our CD without any apparent notice. The money has been found and will be returned, but we are still in the process of receiving it. We’re also thinking about new banks and accounts we’d like to move our money into for convenience and improved communication.
- We approve Lisa Lightner’s bid for doing general cleaning and property management, and she will be taking over from Mercury on May 1.
Security
- No vehicles reported stolen in February. A firm reminder to never store your remote keys in your car.
- No locker break-in attempts reported in February. Please don’t store valuables in lockers. Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
- Several incidences of package thefts were reported in February. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker. Please alert the board if you have, or notice, a stolen package.
Rules
- Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
- Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.
ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS
- Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
- Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
- Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.
Things to Always Remember
- MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
- PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist’s office has provided the Board a list of vehicles to tow on sight. NO WARNING!
- WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.
- CONTACTING THE BOARD: Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
Meeting adjourned at 8:07pm.
Next Board meeting is scheduled for Monday, April 8th, 2024 at 6:30pm in the Fitness Center.
Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)
Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.
To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.