Meeting Minutes for March 2022 Board Meeting
Ambassador II Condominium Board Minutes
Meeting was called to order at 6:41pm. The February 2022 minutes were approved as written.
Monday, March 14, 2021
| President: Jay Larson | Vice President: Jonathan Budiardjo | Secretary: Amy Zhu |
| Treasurer: Brian Heuston | Member at Large: Jeanne Perrin (absent) | Association Manager: Ashley Goodman |
Homeowners Forum
- No homeowners attended the meeting this month.
Treasurer’s Reports
- For period ending February 28, 2022
US Bank Checking: $56,739.12
WaFd Bank Replacement / Special Assessment Reserve: $210,997.11
Sound Credit Union Savings: $228,002.58
Umpqua Bank 12-month CD: $243,485.93
Petty Cash: $100.00
Total Assets: $739,324.74
Old Business
- Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
- Replacing the timer for the garage exhaust fan will be included in next year’s budget.
- Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
New Business
- We have cut the realtor lock boxes of properties that have been sold. A reminder to prospective sellers that lock boxes must be placed on the left side of the gate as per the Rules & Regs.
- Window washing has been scheduled for April.
- Steadfast has completed replacement of the stairs quickly and effectively.
- Seattle Fire Department was here on March 2nd when the fire alarm was inadvertently set off. There was no fire.
- Also related to fire safety, we will be looking into repairing the x04 stack’s cut fire alarm wire.
- We have seen evidence of rats in the cage in the garage where the exterior light timers can be adjusted. The Board is currently reaching out to an extermination company for a bid.
- The Board has approved the increase in fees for landscaping.
- The Board is also investigating ways to improve the bed behind the fitness room and the bed at the top of the stairs.
- Ambassador I has reached out about the feasibility of installing a sharps disposal container. We will discuss this further with them.
- We will also be reviewing the fee structure that Ambassador I pays to us for maintaining the garages.
Committee Reports
- The Board will allocate some effort to moving our website and mail domain off our current hosting solution.
- We are investigating the possibility of installing a package locker for package deliveries. The quote we received would be 11k for the installation fee; however, this is not something we have allotted for our 2021-2022 budget.
- A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/.
- Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
- Fitness Room room equipment procurement remains on hold.
Security
- No vehicles were reported stolen in February. A firm reminder to never store your remote keys in your car.
- Several locker break-ins and break-in attempts reported in February. Please don’t store valuables in lockers.Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
- Several package thefts were reported in February. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker.
Rules
- Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
- Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.
ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS
- Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
- Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
- Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.
Things to Always Remember
- MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
- PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
- WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.
Meeting adjourned at 7:33pm.
Next Board meeting is scheduled for Monday, April 11th, 2022 at 6:30pm in the Fitness Center.
Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)
Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.
To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.
Meeting Minutes for April 2022 Board Meeting
Ambassador II Condominium Board Minutes
Meeting was called to order at 6:30pm. The March 2022 minutes were approved as written.
Monday, April 11, 2021
| President Jay Larson | Vice President Jonathan Budiardjo (absent) | Secretary Amy Zhu |
| Treasurer Brian Heuston | Member at Large Jeanne Perrin | Association Manager Ashley Goodman (absent) |
Homeowners Forum
- Two homeowners attended the meeting this month.
Treasurer’s Reports
- For period ending March 31, 2022
US Bank Checking: $56,739.12
WaFd Bank Replacement / Special Assessment Reserve: $210,997.11
Sound Credit Union Savings: $228,002.58
Umpqua Bank 12-month CD: $243,485.93
Petty Cash: $100.00
Total Assets: $739,324.74
Old Business
- Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
- Replacing the timer for the garage exhaust fan will be included in next year’s budget.
- Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.
New Business
- The building of a retaining wall and associated work to level the patio in a first-floor unit, plus other appropriate upgrades, has been approved by the board, with the cost to be borne by the homeowner. In particular, should the fence be damaged or destroyed, or need to be modified, the expense for getting it repaired falls on the homeowner.
- A rabbit has been spotted onsite. We speculate this rabbit is responsible for chewing the tender new growth in two of the beds. The board is looking into a deterrent that will not also affect residents’ dogs.
- A task force will look into replacing some of the window frames and screens in common areas. The Board also explored the feasibility of window replacement across the whole building, which would have to be a long-term project in the mostly distant future.
- The Summit Avenue garage’s remotes must be re-coded. Notices have been made alerting homeowners to this change, which will take effect April 25 at 12:00PM (noon).
- Security of certain areas has been an ongoing problem. To begin tackling some of the issues, the Board has discussed a several-pronged approach. We are looking into the installation of security cameras in a few key locations, removing access codes to the building, and continuing to push on the idea of adding a package locker.
- Evidence of rodents in the garages has been acknowledged. An extermination company has come out to assess the situation, and we will be taking actions to clean up and restore areas where they may be congregating.
- Some interest has been expressed in an email mailing list for notices containing non-sensitive information. It could be possible given sufficient interest and a low-enough-maintenance solution.
Committee Reports
- We are investigating the possibility of installing a package locker for package deliveries. The quote we received would be 11k for the installation fee; however, this is not something we have allotted for our 2021-2022 budget.
- A homeowner has set up a forum for homeowners: https://www.facebook.com/groups/ambassador2seattle/.
- Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
- Fitness Room room equipment procurement remains on hold.
Security
- One vehicle was reported stolen in March, and several others broken into. A firm reminder to never store your remote keys in your car.
- Several locker break-ins and break-in attempts reported in March. Please don’t store valuables in lockers.Please also secure your locker with a high-quality lock to avoid and deter future break-ins.
- Several package thefts were reported in March. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker.
Rules
- Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
- Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.
ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS
- Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
- Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
- Rule 3.5 – Smoke from several units has been leaking into the hallway. This has been creating a persistent odor in the hallway and affecting other residents on the floor. As a reminder of the rule – “No owner or occupant shall make or permit any loud, excessive, or disturbing noises or odors by himself or herself, his or her family, employees, agents, or visitors, nor do or permit anything that will interfere with the rights, comforts, or convenience of any condominium owner or occupant. NO SMOKING IS PERMITTED IN THE COMMON AREAS OR GARAGE.” Violators will be fined and potentially charged to remove the odor in the hallway.
Things to Always Remember
- MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
- PARKING IN GARAGE: The two (2) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
- WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.
Meeting adjourned at 8:04pm.
Next Board meeting is scheduled for Monday, May 9th, 2022 at 6:30pm in the Fitness Center.
Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)
Property Concepts / Ashley Goodman: 206-935-7951 ashley@propertyconceptsinc.net.
To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Ashley.