Ambassador II Condominiums

Ambassador II Condominium Board Minutes

https://ambassador2.com

Meeting was called to order at 6:32pm. The July 2021 minutes were approved as written.

Monday, August 9, 2021

President: Jay Larson	Vice President: Jonathan Budiardjo	Secretary: Amy Zhu
Treasurer: Brian Heuston	Member at Large: Jeanne Perrin	Association Manager: Fletcher Morgan

Homeowners Forum

• No homeowners attended the meeting this month.

Treasurer’s Reports

• For period ending July 31, 2021   

US Bank Checking:          $49,573.63
WaFd Bank Replacement / Special Assessment Reserve:      $255,907.42
Sound Credit Union Savings:      $227,936.38
Umpqua Bank 12-month CD:      $243,273.90
Petty Cash:             $100.00

Total Assets:      $776,791.33

Old Business

• Unless there’s an emergency, tenants may not directly contact Board members or Property Concepts. They need to contact the unit’s owner or owner’s representatives with any property concerns.
• Spitting on the walls is not permitted. Please stop. If caught, fines will be assigned to unit owners.
• Resurfacing of the west building walkways and bridges may occur this year.
• Replacing the timer for the garage exhaust fan will be included in next year’s budget.
• Our new security contract appears to be effective. Though expensive, we consider personal safety and security far more valuable than any monetary amount.
• Here’s notice that the Board will be enforcing the Rules & Regulations. Warning notices will be sent to unit owners with fines following if the violation has not been resolved.

New Business

• The Annual Meeting occurred on July 15. Minutes will be available on the website shortly.
• Brian Heuston was elected to the position of Treasurer for an additional 3-year term. Jonathan Budiardjo was elected Vice President for the rest of the current 2-year term (vacated by Kenny Long). Amy Zhu was elected for the remainder of Shawn Ross’s term as secretary. Congratulations to the successful candidates.
• The reserve study has been completed, and should be available on the website. A reminder that reserve studies are completed with an eye to the worst-case scenario, and that it is extremely uncommon for associations to be 100% funded.
• Seattle City Light was on premises Monday morning to read the general building metre.
• We are searching for a new handyworker to do light jobs and painting around the building.
  • We have also discussed getting a quote for replacing the ceiling tiles in the gym.
• The pressure washing was completed and the courtyard looks wonderful. Some parts of the exterior remain to be washed; however, we will likely delay this work until next year when we solicit new bids, due to the onset of the rainy season. 
• Fletcher Morgan is leaving his position with Property Concepts. He will be here until the end of the month, and then we will have a new property manager (either temporary or permanent) on September 1.

Committee Reports

• Amazon Key for Business has reached out and will be making some upgrades to the call box. Drivers will be authenticated to enter the building when they have a package for our building. (Drivers aren’t able to enter arbitrarily.) This means that residents should not be buzzing in Amazon delivery drivers after the installation is completed. We hope this improves the overall peace of mind and removes the uncertainty of buzzing in unknown delivery drivers.
• We are investigating the possibility of installing a package locker for package deliveries, including looking at different styles. The quote we received would be 11k for the installation fee; however, this is not something we have allotted for our 2021-2022 budget.
• A homeowner has suggested the creation of a forum, such as a Facebook group, for communication among homeowners. The homeowner has set this up – https://www.facebook.com/groups/ambassador2seattle/. 
• Google Fiber has offered free service to our property. After inspection, it was determined that our building was ineligible without performing some upgrades. We will investigate this in the future.
• Fitness Room room equipment procurement remains on hold.

Security

• No vehicles were reported stolen in July. However, we have received reports of several unsuccessful attempts.
• No locker break-ins reported in July. Please don’t store valuables in lockers.
• No package thefts reported in July. Please pick up your packages as soon as they arrive or, better yet, schedule them to be delivered to a more secure location like your work address or an Amazon locker. 

Rules

• Rule 3.12 – Rules & Regulations state that Realtor key boxes must be removed within 7-days of the sale or lease of the unit. Otherwise, there should be no other key boxes attached to the fencing anywhere on the property. All non-Realtor key boxes will be immediately removed and disposed of without notice.
• Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable.

ALL RECYCLABLE ITEMS MUST BE CLEANED PRIOR TO PLACEMENT IN THE BINS

• Rule 4.10 – DO NOT leave garage remotes in your vehicle. Non-resident owners, please discuss this continued security issue with tenants.
• Rule 3.17 – It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.

Things to Always Remember

• MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to contact all surrounding units and restrict work hours to when the units are mostly unoccupied. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall submit a request to the Board, which will render a decision.
• PARKING IN GARAGE: The four (4) dentist office parking spaces are not to be used for guest parking. There is no guest parking in the garage, as all spaces are assigned. Unauthorized vehicles may be towed without warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO WARNING!
• WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. This valve will shut water off to your entire unit without affecting the whole building.

Meeting adjourned at 7:05pm.

Next Board meeting is scheduled for Monday, September 13th, 2021 at 6:30pm in the Fitness Center.

Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)

Property Concepts / Fletcher Morgan: 206-935-7951 fletcher@propertyconceptsinc.net.

To contact the Board of Directors, please email us at board@ambassador2.com. Due to past spam issues and if your email address has not been placed on the allow list, your email may be kicked back. If you don’t receive a response from the Board within 48 hours, please contact Fletcher.