Meeting minutes for May 2020 Board Meeting
Ambassador II Condominium Board Minutes
Meeting was called to order at 6:35pm. The April 2020 minutes were approved as written.
Monday, May 11, 2020
President: Brien Sherman
Vice President: Kenny Long (absent)
Secretary: Shaun Ross
Treasurer: Jay Heath
Member At Large: Jeanne Perrin (absent)
Association Manager: Jack Taylor
Homeowners Forum
● No homeowners attended the meeting this month.
Treasurer’s Reports
● For period ending April 30, 2020
Checking: $20,280.25
WaFd Bank Replacement / Special Assessment Reserve: $431,418.01
Sound Credit Union Savings: $227,784.37
Umpqua Bank 12-month CD: $241,545.25
Petty Cash: $100.00
Total Assets: $921,127.88
Old Business
● A deposit was paid for the elevator repair with funds from our reserves. We hope to have the repair completed later this summer.
● Janitorial, landscaping, and utility services continue operating as scheduled during this crisis. Dentist office hours remain variable.
● Emergency Summit Ave garage gate remote recode. Notices mailed to owner’s addresses on file.
New Business
● The re-stuccoing work on the east side of the x04 stack is finally underway after a two year delay! The length, price, and scope of the work will not be apparent until stucco is removed and the damage is visible. There will be other, smaller projects ongoing simultaneously outlined below.
● Autumn window and vent cleaning is scheduled for October 12th and 13th.
● The Board Secretary has contacted all unit owners to update all contact information, thank you everyone.
● Pressure washing of the courtyard and concrete walls is scheduled for June.
● Possible roof leak reported in the x05 stack. A firm has been contacted to investigate.
● The elevator will be out of service for approximately 3-days for replacement of the oil reservoir which includes the oil reservoir, barrels of oil, operating valve, motor, and the pump. Once dates have been set, the Association will mail notices to all owners and post a notice on the property. This is a major and expensive repair. At present time, we anticipate it will be 2-3 months until we can schedule the repair.
● Repairs of a 5th floor deck will occur within the coming weeks.
● The West Building walkways and bridges will be resurfaced later this year as part of the x04 stack project.
● A board member continues to look for unit number and building signage replacements.
● Trim painting and wall repairs will return after contact restrictions diminish.
● Full Disclosure: The Board Treasurer has been diagnosed with a significant illness that will in the future involve changes in how this Board operates. Be patient, we’ll do our best.
Committee Reports
● The 600 E Howell building construction has restarted. Please see ‘Seattle in Progress’ for design details and scope of the project: https://www.seattleinprogress.com/project/3024635/page1/
● Fitness Room room equipment procurement is on hold.
Security
● No vehicle break-ins reported in April.
● No locker break-ins reported in April. Please don’t store valuables in lockers, as they are easily accessible tothieves entering the garage through unattended open doors.
● No package thefts reported to the Board in April. As a reminder, please pick-up your packages as soon as they arrive or schedule them to be delivered to a different location like your work address or an Amazon locker.
Rules
● DO NOT leave garage remotes in your vehicle (Rule 4.10). Non-resident owners, please discuss this continued security issue with tenants.
● Please do not store any items outside your unit (Rule 8.3) especially outside the door directly. If there were to be an emergency and evacuation is required, these items may prevent a quick and safe exit. They may even cause injury as one trips over the item(s).
● No door mats may be placed outside doors in the East Building’s carpeted hallways (Rule 8.3), as one may trip over these mats during an evacuation. Doormats are allowed on the West Building walkways.
● Recycling reminders: Our recycling rules are identical to the City of Seattle’s. Please break down boxes, toss most packing materials into the trash, as most are not recyclable. IF IN DOUBT, THROW IT OUT. All plastic
packaging is not recyclable. Paper towels are not recyclable. Caps on bottles are also not recyclable. ALL RECYCLABLE ITEMS NEED TO BE CLEAN PRIOR TO BE PLACED IN THE BINS
Things to Always Remember
● MODIFICATION OF UNITS: Please review the Rules & Regulations prior to any modification of the unit (Rule 8.1 through 8.10). If one is planning to remodel their unit or make substantial construction noise, it is courteous to
contact all surrounding units and restrict work hours to when the units are mostly unoccupied, weekdays usually. All work should be done within the unit boundaries. An owner or contractor wishing to use common area space for storage or work space shall inform the Board, which will render a decision.
● GARAGE SECURITY: It is our individual responsibility to secure the building. Before proceeding away from the building or to your parking space, please wait for the Summit Ave garage gate to close completely (Rule 3.17). Do not leave garage remotes in vehicles (Rule 4.10). When a vehicle break-in occurs, thieves typically take the remote, as it’ll make it much easier for them to re-enter the building and burglarize cars and lockers. We strongly advise residents to never leave anything in vehicles or lockers that one does not wish to lose.
● PARKING IN GARAGE: The four (4) dentist office parking spaces are not to be used for guest parking. There is no guest parking in either garage, as all spaces are assigned. Unauthorized vehicles may be towed without
warning at the vehicle owner’s risk and expense (Rule 4.1). Non-resident owners, please advise tenants of this continued parking issue. The dentist office has provided the Board a list of vehicles to tow on sight. NO
WARNING! These vehicles often park overnight and/or on weekdays.
● WATER SHUT-OFF VALVE: There is a water shut-off valve located in every unit above the water heater. Thisvvalve will shut water off to your entire unit without affecting the whole building.
● REGULAR UNIT INSPECTIONS: Owners not residing in their unit are strongly encouraged to inspect their unit on a regular basis, as tenants tend to not report damage. Non-resident owners living out of the area are required by 0statute RCW 59.18.060(15) to have a local representative to protect their interests.
Meeting adjourned at 6:59pm.
Next Board meeting is scheduled for Monday, June 8th, 2020 at 6:30pm in the Fitness Room while we practice social distancing restrictions.
Ambassador II Condominium Homeowners Association: 506 E Howell St, Seattle, WA 98122 (not our mailing address)