Ambassador II Condominiums

Ambassador II Condominium Association
2019 Annual H.O.A. Meeting Minutes
https://ambassador2.com

Meeting was called to order at 7:05pm on Wednesday, July 10, 2019.
Board Members in attendance:
Brien Sherman (President), Kenny Long ( Vice President), Jay Heath (Treasurer), Shaun Ross (Secretary), & Jeanne Perrin (Member at large)

Introduction and Sign-in:
● A quorum was met with the number of persons present and proxies received equaling 21.
● The proof of meeting notice was provided to all attendees.
● The IRS resolution 70 -604 was read aloud by the Treasurer per federal law.
● The membership approved the 2018 annual meeting minutes as written.

Financial Report:
● Budget: Highlights of the previous fiscal year’s expenses we presented by the Treasurer. He also presented the 2019 /2020 annual budget for approval by the membership. A dues increase of 3.5% over the previous year was presented.
● Explanation: Increases in earthquake insurance, fire system monitoring and regulation expenses were the primary causes for the increase.
● The attending membership voted to approve the 2019/2020 annual budget as presented.
● Per a newly enacted regulation we are required to provide the following information- As of the 2019/2020 budget approved at the Annual Homeowner Meeting, we are saving $8142 per month in
reserves plus an additional $1250 per month to pay back the loan mentioned above. Our Reserve Study consultant recommends saving a minimum of $8100 per month and a maximum of $8740 per month to fully fund our reserves to cover the highest repair estimates our Reserve Study predicts. The most recent study spans the period between July 1, 2018 and June 30, 2019. A new study is pending completion and will be posted to our website when available.

Old Business:
● Water Supply Valves & Hoses: If the water valves to your sinks, toilet(s), washing machine, and dishwasher are gray plastic, they are original equipment and NEED to be replaced as soon as possible. These gray plastic
valves have failed without notice, causing considerable damage. We also urge everyone to check and change washing machine hoses every 5 years; braided hoses are more durable.
● Toilets: Please consider replacing your toilet(s) with newer more efficient models. The Board strongly urges toilet replacement as several instances of spontaneous tank cracks over the years had been reported. If your toilet says “CRANE,” it’s likely original equipment.
● Water heaters: Please replace water heaters by the time the manufacturer’s warranty period ends. Units past its warranty period may fail without warning, causing significant water damage to your unit and neighboring units.
● Recycling: Please be cognizant of what you put in the recycling bins. City of Seattle sends out mailings of what is accepted. These are also posted next to the containers. Just because it has a recycling symbol on it doesn’t necessarily mean it is accepted. Wishful recycling is not acceptable. When in doubt, throw it out. No cloth or clothing of any kind. No styrofoam, appliances, furniture, or electronics. The City’s recycling rules are our rules!
● Smoke Detectors: If your smoke detector doesn’t have a battery backup, it is well past its expected service life. According to USFA/FEMA, smoke detectors are recommended to be replaced every 10-years. Also
remember that carbon monoxide (CO) detectors are required by State law. Rental units must be equipped with CO detectors prior to lease. Resident owners are required to install CO detectors as a condition of sale.
● East Building hallways, West Building walkways, and a few garage and exterior fixtures were replaced with LED versions in summer 2018. We were able to take advantage of some City Light rebates to cover some of the
cost.

Nomination & Election of Directors:
● Shaun has been re-elected for another 3 year term. Board positions will be discussed at the next monthly meeting in August.

New Business:
● Exterior Repair: The first section still on the list is the east side of the x04 stack. We have a bid to complete the work. Unfortunately, we’re having issues with scheduling a start date with the vendor.
● Tub Overflows : We have observed a number of issues where the gasket in the tub overflow dries out and water leaks into the units below. This usually happens when a tub is filled high. Please be cognizant of this and off
site owners please mention this to your tenants. It would be advisable to check and replace this gasket.
● Fitness Room: How to improve the Fitness Room was discussed. From the committee chairpersons research, there is interest in adding a cardio equipment, a fitness cycle, rowing machine, repairing the heaters,
securing the weight machine to the floor, remove old donated equipment, and possibly adding more bike storage. The attendees and the Board agreed to not make any decisions at the meeting. Instead, we agreed to see what it
would cost to add equipment and estimate the long term energy and maintenance costs before implementing any updates/changes.
● Replacement of the carpeting in the East Building had been intended to be completed in late 2018, however, the project was not completed due to no vendor willing to bid on the project. With a vendor now available, we
intend to replace the carpet this autumn. Carpet samples were presented. A majority of the attending membership would like to see more of a contemporary design/colors in the selections.
● The 600 E Howell project was discussed. We discussed security cameras and building design.

Homeowners Discussion:
● Security with residents allowing unknown persons access to the property was discussed. Ideas of how to help inform tenants ranged from making sure the Rules & Regulations being added to a renters signing packet to
encouraging people to get to know fellow residents. Hopefully, these possible solutions would help solve this on going concern.
● A homeowner inquired about people who seem to be renting parking spaces in the garage and don’t live in either association. The practice of renting spaces to persons outside the building is not permitted (Rules &
Regulations 4.7).
● Discussion about stolen packages. Ongoing issue, especially with packages left more than a day or two. Concerns with how to report thefts was discussed.

Meeting adjourned at 8:18 pm.
Next annual meeting is tentatively scheduled at 7pm on Wednesday, July 15, 2020 in the Fitness Room.