Ambassador II Condominiums

Ambassador II Condominium Association
2018 Annual H.O.A. Meeting Minutes
https://ambassador2.com

Meeting was called to order at 7:08pm on Wednesday, July 11, 2018.

Board Members in attendance:
Brien Sherman (President), Kenny Long ( Vice President), Jay Heath (Treasurer and Acting Secretary), & Jeanne Perrin (Member at large)

Introduction and Sign-in:
● A quorum was met with the number of persons present and proxies received equaling 19.
● The proof of meeting notice was provided to all attendees.
● The IRS resolution 70 -604 was read aloud by the Treasurer per federal law.
● The membership approved the 2017 annual meeting minutes as written.

Financial Report:
● Budget: Highlights of the previous fiscal year’s expenses we presented by the Treasurer. He also presented the 2018 /2019 annual budget for approval by the membership. A dues increase of 6.5% over the previous year was presented.
○ The membership voted to approve the 2018/2019 annual budget as presented.
● Explanation: Increases in utilities and insurance and labor costs were the primary cause of our increase. We also had unexpected reserve withdrawals of $30,000 due to uninsured losses caused mainly by water damage. We implemented a Reserves surcharge to repay this withdrawal. This surcharge will continue at least one more fiscal year or until funds are repaid as required by RCW 64.38.075.
● Per a newly enacted regulation we are required to provide the following information- As of the 2018-2019 budget approved at the Annual Homeowner Meeting we are saving $8142 per month in reserves plus an additional $1250 per month to pay back the loan mentioned above. Our Reserve Study consultant recommends saving a minimum of $8100 per month and a maximum of $8740 per month to fully fund our reserves to cover the highest repair estimates our Reserve Study predicts. The latest study spans the period between July 1, 2018 and June 30, 2019. These figures will change annually as new updates are performed.

Old Business:
● Water Supply Valves & Hoses: If the water valves to your sinks, toilet(s), washing machine, and dishwasher are gray plastic, they are original equipment and NEED to be replaced as soon as possible. These gray plastic valves have failed without notice, causing considerable damage. We also urge everyone to check and change washing machine hoses every 5 years; braided hoses are more durable.
● Toilets: Please consider replacing your toilet(s) with newer more efficient models. The Board strongly urges toilet replacement as several instances of spontaneous tank cracks over the years have been reported. If your toilet says “CRANE,” it’s likely original equipment.
● Water heaters: Please replace water heaters by the time the manufacturer’s warranty period ends. Equipment past its warranty period may fail without warning, causing significant water damage to your unit as well as neighboring units.
● Recycling: Please be cognizant of what you put in recycling. The City sends out lists of what is accepted and these are posted next to the containers. Just because it has a recycling symbol on it doesn’t mean it is accepted. Just because you think it should be recycled doesn’t mean it can be. No cloth or clothing of any kind. No appliances, furniture, or electronics. Just as examples.
● Smoke Detectors: If your smoke detector doesn’t have a battery backup, it is well past its expected service life. According to USFA/FEMA, smoke detectors are recommended to be replaced every 10-years. Also remember that carbon monoxide (CO) detectors are now required by State law. Rental units must be equipped immediately with CO detectors. Whereas, resident owners are required to install CO detectors as a condition of sale.
● Emergency lighting and outlets: The emergency lights in the east building and garages have been replaced. These new units have a longer battery life and LED bulbs. Most outlets in the common area were also replaced.

Nomination & Election of Directors:
● Brien and Jay have been re-elected for another 3 year term. Board positions will be discussed at the next monthly meeting in August. An unexpired term was not filled as no Association Member chose to run. It is acceptable per the ByLaws to have fewer than 5 Board members.

New Business:
● Exterior Repair: The stucco on both buildings has been inspected and repairs are suggested. The first section on the list will be the east side of the x04 stack. We planned on doing this in the Spring but the Ambassador I project forced us to postpone the project until at least the Fall, but we are having difficulty getting a start date.
● We have let a contract to replace the lighting in the East Building, West Building walkways, and a few garage and exterior fixtures. The new lamps are LED. Our current lighting is beginning to fail at an increasing rate. By doing it now we can take advantage of some City Light rebates that expire this year.
● We have every intention of replacing the rug in the East building this year. To be done this fall.
● The 600 E Howell project was discussed. As of this writing no start date is known.

Homeowners Discussion:
● Inquiries regarding the status of the THS unit ownership. After discussions to sell their units THS retains ownership and management of their 6 units.
● Discussion about transients and people sitting on the steps. All residents are encouraged to call the authorities.
● A homeowner asked about a roof repair. This has been done and the owner will let management know if there are further issues.
● Discussion about stolen packages. Ongoing issue, especially with packages left more than a day or two.
● Discussion of parking issues. Parking is difficult for visitors and will be getting worse due to construction and new buildings being erected with no parking spaces. The Board reiterated that Dentist office parking spaces are not to be used nights or weekends. We understand that sometimes residents want to load or unload next to the elevator and that is acceptable as long as the office is closed, but cars must be moved as soon as is practical. Violators get one warning unless the Dentist office needs the space immediately.

Repeat violators can be towed at the owners risk and expense.

Meeting adjourned at 7:45 pm.
Next annual meeting is tentatively scheduled for Wednesday, July 10, 2019.