Meeting minutes for March 2015 Board Meeting
Monday, March 9, 2015
President: Brien Sherman
Vice President: Venus Chan (absent)
Treasurer: Jay Heath
Secretary: Shaun Ross
Member At Large: Anand Singla
(absent) Association Manager: Jack Taylor
Homeowners Forum
● One homeowner was present at the meeting this month.
Meeting was called to order at 6:36pm. The January 2015 minutes were approved as written.
Treasurer’s Reports
For period ending February 28, 2015.
Bank, Savings and Investment Accounts
Checking: $38,391.60
Washington Federal Replacement / Special Assessment Reserve CD: $364,220.69
Sound Credit Union Savings: $211,260.03
Petty Cash: $100.00
Total Assets: $614,512.32
Committee Reports
● Security Committee: Following up on member discussions at the last Annual Homeowner Meeting, the Board has examined a variety of security proposals including new keys, electronic access control, video surveillance and other enhancements to our building security. We will explore ways to implement upgrades over time so as to pay for any work with only modest long term dues increases. Immediately implementing certain proposals would require special assessments, which would be subject to approval by the membership. Some proposals for increasing shared area security will also require approval by Ambassador I membership. A broad outline of these proposals is included with these minutes. Note that this is a wish list proposal. We may implement none, some, or all of these proposals over time. The Board is interested in any comments the membership may have and we will certainly discuss this further. Please contact us through a temporary email address (ambassador2 at outlook dot com).
Security
● CONTINUED REMINDER: Packages have continued to be rifled through or stolen from the lobby and hallways. We advise that everyone pick up their packages as soon as they arrive or have them delivered to your workplace or other address.
● Unauthorized people continue to gain access onto the property and into the east building. In the past month, we’ve had people camped out at the top of the east building’s north stairs. In addition, our security service removed a transient from the lower garage level. Please do not allow anyone you don’t know gain entry as you enter onto the property.
● The storage lockers continue to be a favored target for thieves. We haven’t received any reports of breakins in February. Please don’t store any item in the lockers that you are unwilling to lose.
● CONTINUED REMINDER TO ALL RESIDENTS: Please wait for the garage gate to close completely before proceeding away from the building or to your parking space. It takes less than a minute for the gate to close. Homeowners with renters, please discuss this security issue with your tenants. It’s their security too. This is the most logical way that transients gain access to the property.
Rules
● While in the common areas, dogs should be leashed at all times. Please also pickup after your dog and
consider using a Citronella collar to curb barking.
● A reminder that the City of Seattle now requires food and yard waste recycling, which includes houseplant trimmings. The green compost bin in located inside the alley fence at the north stairwell landing of the east building. Food waste, pizza boxes, napkins, paper plates, shredded paper and plant material must be composted. NO PLASTIC OR GLASS IS ALLOWED IN THE FOOD WASTE COMPOST BIN. If you are composting a pizza box, for example, please remove the plastic packets of cheese and peppers, as well as forks, aluminum foil, etc. Please toss these items into the garbage containers.
Old Business
● Please make sure Property Concepts has a valid phone number and email address for you and/or your tenant. This contact information is necessary for emergencies. Once again, this month the Association Manager had to struggle to contact unit owners for a water emergency.
● The new alley garage gate will be installed in early April. We will post notices when we have a firm date.
New Business
● Spring window and dryer vent cleaning has been scheduled for Thursday and Friday, April 2ND & 3RD. Please mark your calendars to remove your screens prior to the cleaning dates.
● Another original equipment Bradford & White water heater failed in February. Extensive and expensive water damage occurred in a lower unit, as well as within the unit the water heater failed. All water damage of this type is the responsibility of the unit with leaking/damaged water heater and/or plastic valve failure. ORIGINAL EQUIPMENT MUST BE REPLACED. It is much cheaper to replace old equipment preemptively than pay damage reparations.
● A noise complaint was sent to one unit for excessive exercise type activity in the unit, which has caused a light fixture to dislodge from lower units ceiling. Please take your gymnastics or aerobics outside or to the exercise room. These kinds of activities transfer noises to surrounding units. Please be a considerate neighbor.
Meeting adjourned: 7:18pm.
Next Board meeting is scheduled for Monday, April 13, 2015 at 6:30pm in Unit E108.
Ambassador II Condominium Homeowners Association:
506 E Howell St, Seattle, WA 98122