Meeting minutes for July 2013 Board Meeting
Monday, July 08, 2013
Dale Hitsman President
Brien Sherman – Vice President
Jay Heath – Treasurer Shaun Ross – Secretary
Karen Henley – Member At Large
Jack Taylor – Association Manager
Homeowners Forum
● One homeowner was present at the meeting this month.
Meeting was called to order at 6:35pm. The June 2013 minutes were approved as written.
Treasurer’s Report
For period ending June 30, 2013. Bank, Savings and Investment Accounts
Checking: $52,141.60
Washington Federal Replacement/Special Assessment Reserve CD: $255,368.89
Sound Credit Union Savings: $211,074.89
Petty Cash: $100.00
Total Assets: $518,685.38
Committee Reports
● No committee reports.
Old Business
● Pressure washing has been scheduled for Thursday, July 18th and will include cleaning the bridges, walkways, stairs, and courtyard and other areas as time permits.
● The annual Association meeting of homeowners is fast approaching. Please mark your calendars for 7pm Wednesday, August 14th. As always, we’ll meet in the exercise / bike storage room. This is a BYOC (bring your own chair) event. Notices will be mailed to all homeowners shortly.
● We’re getting closer to obtaining our standpipe certification. On Monday, July 15th, the contractor will use radar to “see” through the concrete for any possible obstructions. Once that’s all clear, they’ll drill through the courtyard concrete floor into the garage below. This project should be complete before autumn.
● A CONTINUED REMINDER, please wait for the garage gate to close completely before proceeding to your parking space or away from the building. If you walk out the garage gate and not the pedestrian door, please wait for the garage gate to close completely before walking away from the building or proceeding to the elevator.
● Another reminder, please be aware that our building’s walls, floors, and ceilings are thin. So please be considerate of your neighbors.
● Our contractor is looking into the possible deck coating problem on one of the top floor decks. There is no update at the time of the monthly meeting.
● Recycling continues to be a problem, but residents are taking better care to recycle properly. Reminder: bread bags and bags for many other food items should not be recycled, even though they have the recycle symbol. They are considered contaminated.
New Business
● Accompanying these minutes is an emergency contact form we’re asking all homeowners to complete and return to Property Concepts via email or letter. This form is necessary especially for the nonresident owners. This past month, we had two incidents where the Association Manager needed emergency contact with the unit owner, but he didn’t have their current contact information. Please respond even if there is no change to your current information. Thank you.
● There have been more locker breakins in the Summit garage. If you have a storage unit in this garage, we suggest you check the contents of your storage unit. The Board suggests residents not store any valuables in the lockers. We believe the thieves are entering the garage after a resident exits or enters the garage gate and drives away or to their parking space. We are all responsible in keeping the buildings secure.
● There’s been a water leak in the east building. It appears that one of the original gray plastic valves failed. The water damage is limited and will cost the Association no money. The repairs are the responsibility of the unit owner with the leaking water line.
● The annual carpet cleaning has been postponed due to the water leak on the 2ND floor to the 1ST floor. Once repairs have been completed, we’ll reschedule the carpet cleaning in the east building.
● Our security company reported an incident in the early morning hours of a pair of drunks on the Summit Avenue side of the building. The suspects reported to the security guard that someone was throwing eggs at them. They wanted access to the building to confront the resident. Of course, the security guard didn’t authorize their access.
● The Board has been notified of someone tossing beer cans from the West building at passersby on the Summit Avenue sidewalk. It’s against the Association Rules & Regulations to throw objects from the building. Not to mention, tossing objects at passersby is an assault on them and is illegal. There’ll be a stiff penalty once the person or persons have been identified.
● Thank you for those of you who’ve been contacting the police regarding the noise levels of the Redwood as well as reporting loiterers on our property. As you know, we continue to have problems with people on all sides of the buildings. If you see suspicious activity, please report it to the police. The Board continues to search for alternatives to prevent unwanted persons from loitering around the property.
● Reminder: The “No Smoking in the common areas or garage” rule is not limited to tobacco products! Please inform or remind your tenants of this rule.
Meeting adjourned: 7:15pm.
Next board meeting is scheduled for Monday, August 12, 2013 at 6:30pm in Unit E108
Ambassador II Condominium Homeowners Association: 506 E Howell St., Seattle, WA 98122