October 2007 HOA Board meeting
Usually the minutes are posted as a file with a short summary. Several residents have commented that it would be easier to digest via RSS if the minutes were posted directly to the website so the board is making this change. The full contents of the minutes will not be posted to the website, but all the required monthly information will be. Residents will still receive a full copy of the minutes via postal mail.
Homeowners Forum
No homeowners were present at this month’s Homeowners Association meeting.
Treasurer’s Report For period ending August 31st, 2007
Bank, Savings and Investment Accounts
Checking: $44,136.19
Insurance Reserve: $4,734.05
Replacement/Special Assessment CD:$ 215,758.85
Other Assets
Petty Cash: $100.00
Total Assets: $265,694.97
Committee Reports
Maintenance contractor
The Board has engaged Eric; formerly of Scotland’s Finest Painters; to be the building’s handyman. Due to his great work ethic and high quality of work while painting for Ambassador II, we are pleased to bring him on the books. He will be attending to all the ‘little details in the building that otherwise would go undone such as minor repairs, light bulb changes, painting, and other maintenance tasks. If you have a maintenance request for the common areas of the building, please contact the Board, and we will add it to Eric’s task list. Eric will also be the building’s on-call contact for emergencies 24 hours a day.
We will be engaging Robert (our prior handyman) to finish up some of the electrical work and will be keeping him in our speed dial for any major projects, but Eric will be replacing him for day-to-day maintenance tasks.
Bicycle racks
The Board has finalized the plans for installing a bicycle rack into the exercise/multipurpose room. A bike rack will be installed within the coming months, which residents will be able to use. For liability reasons all bikes must be registered prior to storage. We will be publishing an application form, which residents can fill out in order to get a small sticker to be applied to the frame of the bike prior to storage. Please be advised that storage of bikes in the multipurpose room is entirely at the residents risk. The Ambassador II Homeowners Association will take no liability or responsibility for damaged or stolen bikes. Please note that only registered bicycles will be permitted in the bike racks. All other property or unregistered bikes will be removed without notice.
For both the security of the stored bikes, as well as the appearances of the courtyard, we are currently investigating installing blinds on the exercise room windows. In addition we will be installing a new lock on the exercise room door. The lock will use the same key we are currently using for common area access, but will automatically lock when closed unlike the current lock.
Beautification
The beautification committee met further with Oriental Landscaping to discuss the south (Summit) side of the building. We are now collecting ideas and information, and will be putting together several proposals for the unit owners to vote on at the next Annual Homeowners Meeting.
Property Managers Report
The unit which was in collections with the Homeowners Association has satisfied the collection. However, the unit owner has not paid their dues this month so it seems likely we will end up back in collections with the unit owner again.
The unit owner which had repairs resulting from a roof leak has requested additional reimbursement for repairs. The Board is awaiting further documentation before considering their request.
The alley garage light was changed out with directional fixtures. This change has significantly increased the lighting in the alley without adding light pollution for unit owners.
The Board has approved additional lighting sources for the south walkway. By installing these additional lights, the south side of the building will have better lighting for increased security for the building. The lighting may take some time to install as electrical work will be needed to bring additional power to the southern side of the building.
Old Business
The new cleaning company is coming up to speed but has missed some key areas. The Board has collected a list of areas which need attention and will be bringing them to the cleaning contractors attention. If the cleaning contractor does not improve significantly, we will, yet again, be searching for a new provider.
New Business
There is was no new business discussed this month that was not covered in other areas of the minutes.
Meeting Adjourned: 8:15 PM
Next Meeting is November 12th, 2007 at 6:30pm in Unit E-406